Program Associate

Job Posting Organization:
UN Women was established in July 2010 as part of the United Nations reform agenda to enhance gender equality and women's empowerment. The organization was created to consolidate resources and mandates from four previously distinct parts of the UN system that focused on gender issues. UN Women operates globally, advocating for the elimination of discrimination against women and girls, and works towards their empowerment and equality in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization is committed to creating a diverse and inclusive environment, ensuring that all employment decisions are based on qualifications and competence, and adheres to a zero-tolerance policy on misconduct.

Job Overview:
The Program Associate position at UN Women involves supporting the Women’s Peace and Humanitarian Fund (WPHF) Program Manager in the development and implementation of effective programs that align with UN Women’s rules and regulations. The role requires collaboration with various personnel within the Country Office (CO) and UN Women Headquarters to resolve complex finance-related issues and facilitate the exchange of information. The Program Associate will contribute to research, financial management, and program implementation, providing necessary operational, administrative, and programmatic support. This position is crucial in ensuring that programs are effectively managed and that the needs of women and girls in Sudan are addressed, especially in the context of the ongoing humanitarian crisis exacerbated by armed conflict.

Duties and Responsibilities:

• Provide administrative and logistical support for program formulation and management, including preparation of work plans, budgets, and proposals.
• Offer technical guidance on routine delivery and reporting of program activities and finances.
• Prepare information for audits and support the implementation of audit recommendations.
• Review program data for the CO website and compile necessary documents for various reports.
• Assist in financial management by creating projects in the Quantum system, preparing budget revisions, and monitoring finances.
• Undertake logistical arrangements for meetings, workshops, and events, including travel arrangements for the Program Team.
• Support resource mobilization efforts by preparing agreements and processing information from donors.
• Facilitate knowledge sharing and training for office personnel and partners on program management and operations.
• Perform other duties as necessary for the efficient functioning of the office and organization.

Required Qualifications:
The position requires a completion of secondary education as a minimum, with a Bachelor’s degree in business or public administration being desirable. Candidates should possess strong administrative skills, financial management capabilities, and the ability to execute administrative processes effectively. Proficiency in managing data and documents, as well as strong IT skills, are essential. Additionally, candidates should demonstrate a good understanding of program management and possess the ability to present information clearly and effectively.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in business or public administration being preferred. This educational background is essential for understanding the administrative and financial aspects of program management and support.

Experience:
At least 6 years of progressively responsible experience in administration or program management/support is required. Candidates should have experience working in a computer environment with multiple office software packages and supporting a team. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is desirable, indicating a need for technical proficiency in managing program-related tasks.

Languages:
Fluency in English is mandatory, along with fluency in the local language. Knowledge of another official UN language such as French, Arabic, Chinese, Russian, or Spanish is considered desirable, enhancing communication capabilities within the diverse UN environment.

Additional Notes:
The position is likely to be full-time, with a focus on supporting UN Women’s initiatives in a challenging humanitarian context. The role may involve international collaboration, given the nature of UN Women’s work across various countries. Candidates should be prepared for a rigorous selection process, including background checks and verification of credentials. UN Women emphasizes diversity and inclusion in its hiring practices, ensuring that all candidates are evaluated based on their qualifications and integrity.