Human Resource (HR) Associate

Job Posting Organization:
UN Women, established in July 2010, is the United Nations Entity for Gender Equality and the Empowerment of Women. The organization was created as part of the UN reform agenda to consolidate resources and mandates for greater impact on gender equality and women's empowerment. UN Women merges and builds on the work of four previously distinct parts of the UN system that focused on gender equality. The organization operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. In Tunisia, UN Women focuses on governance, women's economic empowerment, and the elimination of gender-based violence, collaborating with government, parliament, and civil society to integrate gender across policies and laws. The organization has been instrumental in supporting equality in the Constitution, promoting gender-responsive budgeting, and advocating for paternity leave and positive masculinities. In Libya, UN Women works to enhance women's participation in peacebuilding and political processes, ensuring that gender considerations are integrated into humanitarian and development efforts. Both programs align with the United Nations Sustainable Development Cooperation Framework and UN Women’s Strategic Notes.

Job Overview:
The Human Resource (HR) Associate plays a crucial role in supporting the administrative and logistical aspects of HR functions within the Tunisia/Libya Cluster Office. This position is under the technical guidance of the Regional HR Business Partner and daily supervision of the Operations Manager. The HR Associate is responsible for various HR administrative tasks, including recruitment and placement, administration of benefits and entitlements for staff and local external contractors, and managing personnel separations. The role requires a thorough understanding of UN Women’s HR policies and guidelines, ensuring compliance in all HR-related activities. The HR Associate will provide general information to management and staff regarding HR strategies and regulations, interpret processes, and manage operational requirements effectively. This position also involves maintaining HR databases, generating reports, and facilitating knowledge sharing and training sessions for staff, thereby contributing to the overall efficiency and effectiveness of the HR function within the organization.

Duties and Responsibilities:
The HR Associate will be responsible for administering and implementing HR strategies and policies in compliance with UN Women rules and regulations. Key duties include providing standard information on HR strategies, identifying administrative needs, preparing written responses to HR-related queries, and ensuring compliance with HR policies. The HR Associate will also provide administrative and logistical services, including processing correspondence, maintaining records, managing leave and payment processes, and facilitating staff separations. Additionally, the HR Associate will coordinate recruitment processes, draft job descriptions, screen candidates, and prepare recruitment recommendations. The role involves monitoring compliance with performance appraisals, maintaining HR data, and organizing training and workshops for staff. The HR Associate will also be responsible for liaising with HR headquarters and disseminating information on HR matters, ensuring that the office operates efficiently and effectively.

Required Qualifications:
Candidates must possess a strong knowledge of HR administration, processes, and policies. They should have the ability to execute administrative processes and handle confidential information. The HR Associate should also be capable of providing inputs for business process re-engineering and implementing new systems. Good quantitative skills and strong IT proficiency are essential for producing reports and managing HR databases. The role requires effective communication skills and the ability to engage with stakeholders at various levels.

Educational Background:
Completion of secondary education is required for this position. A Bachelor’s degree in Human Resources, Business Administration, or Public Administration is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
Candidates should have at least 6 years of relevant experience in office administration and/or human resource management. Experience in using office software packages, such as MS Word and Excel, is required. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is desirable. Additionally, experience working within the UN system is advantageous, providing candidates with a better understanding of the organizational context and HR practices.

Languages:
Fluency in English, French, and Arabic is required for this position. Knowledge of another official UN language is considered an asset, enhancing communication capabilities within the diverse environment of UN Women.

Additional Notes:
The position is full-time and may involve working with both national and international staff. The HR Associate will be expected to adhere to UN Women’s policies and procedures, including a zero-tolerance policy on conduct incompatible with the aims of the United Nations. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. It is crucial for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.