Programme Associate

Job Posting Organization:
UN Women was established in July 2010 as the United Nations Entity for Gender Equality and the Empowerment of Women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality and women's empowerment. UN Women merges and builds on the work of four previously distinct parts of the UN system that focused on gender issues. The organization operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women is committed to promoting women's leadership and participation in decision-making processes, recognizing its importance for strong and stable democratic processes and inclusive societies. The organization has a diverse workforce and operates in multiple countries, focusing on various strategic areas outlined in its Strategic Plan 2026-2029.

Job Overview:
The Programme Associate position is integral to the Leadership and Decision-Making (LDM) section of UN Women, which manages the women's political participation component of the Strategic Partnership Framework (SPF) with the Swedish International Development Cooperation Agency (Sida) and the Norwegian Agency for Development Cooperation (Norad). The role involves supporting the implementation of programs consistent with UN Women rules and regulations, contributing to financial management, and providing operational, administrative, and programmatic support. The Programme Associate will work closely with the LDM team, the SPF Policy Specialist, and other stakeholders to ensure effective program delivery and compliance with financial and administrative processes. This position is temporary, lasting for 364 days, and is crucial for the successful execution of various initiatives aimed at enhancing women's leadership and decision-making capabilities.

Duties and Responsibilities:
The Programme Associate will be responsible for a variety of administrative and logistical tasks to support the LDM Section's programs. Key duties include monitoring budget preparation and finances of programs/projects, providing technical guidance to country offices on routine delivery and reporting, preparing information for program closure and audits, and managing data for documents and reports. The role also involves creating projects in the Quantum system, preparing budget revisions, processing payments for consultants, and maintaining internal expenditure controls. Additionally, the Programme Associate will organize meetings, workshops, and events, make travel arrangements, and support resource mobilization efforts by preparing agreements and compiling information from donors. The incumbent will also provide guidance and training to Programme Assistants as needed, ensuring the efficient functioning of the office and the organization.

Required Qualifications:
Candidates must have completed secondary education, with a Bachelor’s degree in Business or Public Administration considered an asset. The position requires at least 6 years of progressively responsible experience in administration or program management/support. Proficiency in using multiple office software packages is essential, along with experience in supporting a team. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is desirable. Strong financial and budgeting skills, as well as the ability to manage data and documents effectively, are crucial for this role.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. A Bachelor’s degree in Business or Public Administration is preferred and considered an asset, indicating a higher level of understanding and capability in managing administrative and programmatic tasks effectively.

Experience:
The Programme Associate should have a minimum of 6 years of progressively responsible experience in administration or program management/support. This experience should include working in a computer environment with multiple office software packages and supporting a team in various capacities. Experience with modern web-based ERP systems, particularly Oracle Cloud, is a plus, as it indicates familiarity with contemporary financial and administrative processes.

Languages:
Fluency in English is required for this position, as it is the primary language of communication within UN Women. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is desirable and would enhance the candidate's profile, especially in a multicultural and international work environment.

Additional Notes:
This is a temporary appointment position for a duration of 364 days. External candidates will be offered a temporary appointment, while current UN Women staff may be administered as a temporary assignment. The role requires adherence to UN Women’s policies and procedures, including a zero-tolerance policy on conduct incompatible with the organization's aims and objectives. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. It is essential for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.