Operations Manager

Job Posting Organization:
UN Women is an organization established in July 2010, dedicated to promoting gender equality and the empowerment of women globally. It operates under the vision of equality as outlined in the Charter of the United Nations, focusing on eliminating discrimination against women and girls, empowering women, and achieving equality between genders. UN Women works in alignment with various international frameworks, including the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), the Sustainable Development Goals (SDGs), and the Beijing Platform for Action (BPFA). The organization has a significant presence in Egypt, where it supports the National Strategy for the Empowerment of Egyptian Women (NSEEW) and the country’s Vision 203

• UN Women Egypt Country Office has been operational for over three decades, consolidating expertise and partnerships in three main areas: women's leadership, economic empowerment, and the elimination of violence against women and girls. The organization employs a diverse team and collaborates with national stakeholders and other UN agencies to implement its programs effectively.

Job Overview:
The Operations Manager position at UN Women Egypt Country Office is a senior management role that involves overseeing all operational aspects of the office. This includes strategic financial and human resources management, procurement, logistical services, security" style="border-bottom: 1px dotted #007bff !important;">security management, and information and communication technology (ICT) services. The Operations Manager will report directly to the Country Representative and will be responsible for ensuring compliance with UN Women policies and regulations, supporting program delivery, and fostering an enabling workplace environment. The role requires collaboration with program teams and other UN agencies to ensure effective operations and service delivery. The Operations Manager will also lead the Operations Team, guiding them in their functions and ensuring they are well-versed in the rules and procedures governing program finances and personnel management. This position is crucial for maintaining the integrity and efficiency of the office's operations, contributing to the overall mission of UN Women in Egypt.

Duties and Responsibilities:

• Manage the operations in the Egypt Country Office, providing advice and support to the Country Representative on operational issues, developing annual work plans, and overseeing their implementation.
• Oversee planning, expenditure tracking, and auditing of financial resources, ensuring strategic management and compliance with financial controls.
• Provide human resources services, overseeing recruitment processes and advising on contract modalities.
• Manage procurement processes, ensuring the provision of goods and services follows corporate procedures and evaluating cost-effectiveness.
• Oversee ICT management, ensuring staff have access to necessary systems and maintaining a secure infrastructure.
• Serve as the focal point for security issues, ensuring compliance with UN regulations and managing day-to-day security matters.
• Participate in inter-agency activities, representing UN Women in meetings and ensuring its interests are reflected in common system activities.
• Contribute to knowledge sharing between the Country Office and Regional Office, ensuring effective application of knowledge.
• Perform other duties as necessary for the efficient functioning of the office and organization.

Required Qualifications:
The ideal candidate for the Operations Manager position should possess a Master’s degree or equivalent in Business Administration, Public Administration, Finance, Human Resources, or a related field. A first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree. Candidates should have at least 5 years of progressively responsible experience in office management, operations, or finance at the national or international level, with a proven track record in leading a team. Familiarity with multiple office software packages and web-based management systems, particularly ERP systems like Oracle Cloud, is essential. Experience in accrual accounting, IPSAS, or IFRS is highly desirable, along with a professional background in programming or project management. Experience within the UN system is also advantageous.

Educational Background:
Candidates must hold a Master’s degree or equivalent in a relevant field such as Business Administration, Public Administration, Finance, or Human Resources. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree. This educational background is crucial for understanding the complexities of operations management within the UN framework.

Experience:
The position requires a minimum of 5 years of progressively responsible experience in office management, operations, or finance, either at the national or international level. Candidates should have experience in leading teams and managing operations effectively. Familiarity with computer environments and multiple office software packages is necessary, as is experience with web-based management systems and ERP systems, preferably Oracle Cloud. Knowledge of accrual accounting and experience in the UN system are highly desirable.

Languages:
Fluency in English and Arabic is required for this position. Knowledge of another official UN language, such as French, is considered desirable and may enhance a candidate's profile.

Additional Notes:
This position is a full-time role within the UN Women Egypt Country Office. The Operations Manager will lead a team of 10 personnel and will be expected to adhere to UN Women’s policies and procedures, including a zero-tolerance policy on conduct incompatible with the aims of the United Nations. The role involves significant responsibilities, including compliance with organizational integrity and ensuring an enabling workplace environment. Candidates should be prepared for rigorous reference and background checks as part of the recruitment process.