Business Support Assistant (Regional Office)

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of alleviating hunger and improving nutrition. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and communities.

Job Overview:
The Business Support Assistant position at WFP's Regional Office in Bangkok is designed to provide comprehensive administrative support to the office's operations. The role requires a proactive individual who can manage a variety of administrative tasks with minimal supervision. The successful candidate will be responsible for organizing meetings, managing travel arrangements, processing administrative requests, and ensuring efficient communication within the office. This position is crucial for maintaining the smooth operation of the Regional Office, supporting staff in their daily activities, and contributing to the overall effectiveness of WFP's mission in the Asia and Pacific region. The role also involves collating information for reports and correspondence, responding to queries, and assisting in the coordination of events and training sessions. The Business Support Assistant will play a key role in fostering a collaborative and efficient work environment, ensuring that all administrative processes are handled with accuracy and confidentiality.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant include, but are not limited to: performing a variety of administrative duties such as leave recording, meeting organization, and office supply management; preparing and processing administrative documents including travel requests and expense claims; collating information for reports and correspondence; responding to standard queries and providing guidance; maintaining liaison with management and other units; ensuring smooth information flow within the office; assisting in the coordination of meetings, training, and events; managing routine administrative and financial tasks; drafting correspondence and reports; and performing other duties as assigned by supervisors. The role requires a high level of organization, attention to detail, and the ability to work under pressure while maintaining confidentiality.

Required Qualifications:
Candidates must have completed secondary school education, with a post-secondary certificate in a related functional area preferred. A university degree is an advantage. Additionally, candidates should possess five or more years of progressively responsible work experience in a relevant business stream, particularly in general administrative work for executives. Knowledge of specialized business practices and methods, proficiency in office equipment and software, and strong organizational skills are essential. The ability to develop relationships with diverse individuals and maintain confidentiality is also required.

Educational Background:
The educational background required for this position includes completion of secondary school education. A post-secondary certificate in a related functional area is preferred, and candidates with a university degree will have an advantage in the selection process. This educational foundation is essential for understanding the administrative and operational tasks associated with the role.

Experience:
The position requires candidates to have at least five years of progressively responsible work experience in a relevant business stream. This experience should include a strong background in general administrative work, particularly in supporting executives or senior management. Candidates should demonstrate their ability to handle complex administrative tasks and manage multiple priorities effectively.

Languages:
Fluency in both oral and written communications in English and Thai is mandatory for this position. Candidates must demonstrate accuracy and clarity in their communication skills, as they will be required to interact with a variety of stakeholders, including high-level officials and colleagues from diverse backgrounds. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
This position is offered under a Service Contract for a duration of one year, with the possibility of renewal. It is specifically open to nationals of Thailand. WFP provides a competitive benefits package, including a starting salary of THB 56,808 for the SC5 level, along with social security" style="border-bottom: 1px dotted #007bff !important;">security, leave, and medical insurance. The role is full-time, and candidates should be prepared to work in a multicultural and inclusive environment. WFP is committed to equal employment opportunities and encourages qualified candidates from diverse backgrounds to apply.