Administrative Intern

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, addressing global challenges such as poverty, inequality, and climate change. The UN operates in various countries worldwide, with a significant presence in China, where it aims to support the government in achieving the Sustainable Development Goals (SDGs). The UN Resident Coordinator leads the UN Country Team in China, which includes multiple UN entities working collaboratively to enhance operational efficiency and effectiveness.

Job Overview:
The Administrative Intern position at the UN Resident Coordinator's Office (RCO) in China offers a unique opportunity for individuals to gain insight into the workings of the UN system at the country level. The intern will be involved in supporting the daily operations of the office, which plays a crucial role in enhancing the coherence of the UN System in China. This internship is designed for a duration of six months, during which the intern will work full-time and receive guidance from the Administrative Assistant. The role is ideal for those looking to understand inter-agency coordination, strategic planning, and the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF). The intern will engage in various tasks related to Human Resources, Administration, and Procurement, providing a comprehensive learning experience.

Duties and Responsibilities:
The intern's duties will encompass a range of responsibilities across different functional areas. In Human Resources, the intern will assist with the onboarding and separation processes of staff members, support recruitment efforts for interns and consultants, manage HR files, and facilitate HR actions in the UMOJA system. In Administration, the intern will help with staff reimbursements, manage inventory and asset records, and provide logistical support for events and conferences. In Procurement, the intern will conduct market research, draft analysis reports, assist in the evaluation process, and ensure quality checks on vendor payments. The specific duties may vary based on the intern's background and the assigned office, allowing for a tailored experience that aligns with the intern's skills and interests.

Required Qualifications:
Applicants must meet one of the following criteria: (a) be enrolled in or have completed a graduate school program (second university degree or equivalent, or higher); (b) be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor's degree or equivalent). While professional work experience is not required for the UN Internship Programme, candidates should have a field of study closely related to the internship they are applying for, such as international relations, public administration, or human resources management.

Educational Background:
The educational background required for this position includes either a graduate degree or a bachelor's degree nearing completion. Candidates should ideally have a focus on disciplines relevant to the UN's mission, such as international relations, public policy, or business administration, which will enhance their understanding of the UN's operational framework and objectives.

Experience:
While no prior professional work experience is necessary for this internship, candidates should possess relevant academic knowledge and skills that align with the responsibilities of the position. This internship is particularly suited for students or recent graduates who are eager to learn about the UN's operations and contribute to its mission in China.

Languages:
Fluency in spoken and written English and Chinese is mandatory for this internship, as these are the primary working languages of the UN Secretariat. Proficiency in French is considered an asset, as it is one of the official languages of the UN, and may enhance communication within the organization.

Additional Notes:
This internship is unpaid and requires a full-time commitment of five days per week, totaling 40 hours. Interns will work under the supervision of a staff member in the division or office to which they are assigned. It is important to note that interns are responsible for their own travel, visa, accommodation, and living expenses. Additionally, candidates who are not citizens or permanent residents of China may need to secure the appropriate visa and work authorization before starting the internship. The UN emphasizes that there are no fees associated with the recruitment process, ensuring that applicants are not charged at any stage.