Administrative Officer

Job Posting Organization:
The position is within the Commission on Human Rights in South Sudan, which operates under the Office of the High Commissioner for Human Rights (OHCHR). The OHCHR is dedicated to promoting and protecting human rights globally, ensuring accountability for human rights violations, and supporting the implementation of international human rights standards. The organization was established to address human rights issues and has a presence in various countries, including South Sudan, where it focuses on the unique challenges faced by the population. The OHCHR employs a diverse workforce and collaborates with local and international partners to enhance human rights conditions.

Job Overview:
The Administrative Officer will play a crucial role in the Commission on Human Rights in South Sudan, focusing on human resource management, budget and finance, and general administration. This position requires a proactive approach to coordinating human resource activities, ensuring compliance with UN rules and procedures, and managing the financial resources effectively. The officer will be responsible for overseeing the preparation and implementation of the work programme, monitoring budget utilization, and ensuring that all administrative functions support the Commission's objectives. The role demands a high level of professionalism, teamwork, and organizational skills to manage various tasks efficiently and contribute to the overall mission of the OHCHR in South Sudan.

Duties and Responsibilities:
The Administrative Officer will be responsible for a wide range of duties, including:

• Coordinating human resource activities such as recruitment, placement, promotion, and performance appraisal, ensuring adherence to UN policies.
• Leading the preparation and implementation of the work programme and budget, monitoring financial resources, and conducting regular reviews to assess progress.
• Developing and implementing procedures for financial management and accounting, ensuring compliance with UN policies.
• Providing administrative support to the Commissioners and the Secretariat, including organizing field missions and high-level meetings.
• Overseeing procurement processes, billing, and vendor contracts, ensuring efficient operational travel programs.
• Maintaining organized filing systems and correspondence management to enhance administrative efficiency.
• Identifying office technology needs and coordinating maintenance and enhancements as necessary.
• Performing other related duties as required to support the Commission's objectives.

Required Qualifications:
Candidates must possess a strong understanding of administrative, budgetary, financial, and human resources policies and procedures. They should demonstrate the ability to apply UN administrative rules in various work situations and possess analytical skills for independent research and decision-making. The ideal candidate will show professionalism, efficiency, and a commitment to gender equality in all areas of work. They should also be able to work collaboratively with colleagues and prioritize organizational goals over personal agendas.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, or a related area is required. Alternatively, a first-level university degree combined with qualifying experience may be accepted in lieu of the advanced degree. This educational background is essential for understanding the complexities of administrative and financial management within the UN framework.

Experience:
A minimum of five years of progressively responsible experience in administration, finance, accounting, or human resources management is required. Candidates with at least two years of experience working within the UN common system are preferred. Experience with UMOJA, the UN's enterprise resource planning system, and rapid deployment support for personnel on extensive mission travel is also desirable, highlighting the need for candidates who can adapt to dynamic work environments.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another UN language, such as French, is considered an advantage, enhancing communication capabilities within the diverse UN workforce.

Additional Notes:
This position is temporarily available until 31 March 2026, subject to the availability of funds and/or extension of the mandate. Current staff members holding fixed-term, permanent, or continuing appointments may apply for temporary positions, but there are specific eligibility requirements based on their current grade. The selection process may include an assessment exercise followed by a competency-based interview. The United Nations is committed to diversity and encourages female candidates to apply, aiming for a balanced representation in its workforce. Reasonable accommodations for applicants with disabilities will be provided upon request.