Associate Procurement and Contracts Officer

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB has a membership of 69 countries, with 50 of these being from the Asia and Pacific region. The organization is dedicated to alleviating poverty and promoting sustainable development through financial assistance, knowledge sharing, and partnerships. ADB aims to create a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while continuously working towards the eradication of extreme poverty. The institution operates in various sectors, including infrastructure, education, health, and environmental sustainability, and is committed to achieving its goals through its Strategy 2030 framework. ADB employs a diverse workforce and is committed to creating an inclusive work environment that respects and values diversity.

Job Overview:
The Associate Procurement and Contracts Officer position is situated within the Procurement and Contracts Division (CSPC) of the Corporate Services Department (CSD) at the Asian Development Bank. This role is crucial for ensuring effective procurement and contracting processes for the Field Office Support Unit and other projects. The officer will engage with clients to develop strategic procurement plans and identify potential risks, while also supporting various procurement initiatives, including capacity building and the implementation of e-procurement systems. The position requires a proactive approach to managing procurement activities, ensuring compliance with established guidelines, and fostering collaboration among stakeholders. The officer will be responsible for the entire procurement cycle, from bid preparation to contract negotiation, and will play a key role in enhancing the efficiency and effectiveness of procurement operations within ADB.

Duties and Responsibilities:
The duties and responsibilities of the Associate Procurement and Contracts Officer include coordinating with clients to develop strategic procurement plans, advising on sourcing options and methods, and managing the end-to-end procurement process. This involves preparing bid documents, issuing bids, evaluating bids, and negotiating contracts with suppliers. The officer will also organize pre-bid meetings and site inspections, monitor procurement activities, and provide administrative support during audit reviews. Additionally, the officer will support the Secretary of the Institutional Procurement Committee in contract awards for Field Offices, offer corporate procurement advice and training, and identify opportunities for process improvement. The role may also involve performing other tasks as assigned in the workplan, ensuring that all procurement activities align with ADB's standards and objectives.

Required Qualifications:
Candidates for the Associate Procurement and Contracts Officer position must possess a Bachelor's degree in law, business administration, accounting, computer science, engineering, or related fields, with advanced training being preferable. A recognized procurement certification, such as CIPS or CPSM, is advantageous. Applicants should have at least 5 years of relevant experience in procurement and contract management, including a minimum of 3 years working with international organizations' procurement procedures and e-procurement systems. Experience in managing procurement for construction and fit-out projects is essential, along with proficiency in relevant software used in procurement processes and record management. Candidates must demonstrate the ability to handle confidential information responsibly and manage multiple tasks effectively, while also being able to work collaboratively with diverse teams.

Educational Background:
The educational background required for the Associate Procurement and Contracts Officer position includes a Bachelor's degree in a relevant field such as law, business administration, accounting, computer science, or engineering. Advanced training in procurement or contract management is highly desirable, as it enhances the candidate's qualifications for the role. A recognized procurement certification, such as CIPS or CPSM, is also beneficial and may set candidates apart in the selection process.

Experience:
The position requires candidates to have a minimum of 5 years of relevant experience in procurement and contract management. This experience should include at least 3 years of working with the procurement procedures of international organizations, as well as familiarity with e-procurement systems, service contracts, and service level agreements. Candidates should also have experience in procurement for construction and fit-out projects, demonstrating a comprehensive understanding of the procurement landscape and the ability to navigate complex procurement processes effectively.

Languages:
Proficiency in English is mandatory for this position, with excellent written and verbal communication skills being essential. Candidates should be able to articulate procurement-related concepts clearly and effectively. While English is the primary language required, knowledge of additional languages may be considered an asset, particularly if it enhances communication with diverse stakeholders within the ADB and its member countries.

Additional Notes:
The Associate Procurement and Contracts Officer position is classified at the TL4 level, indicating a seniority level that requires significant expertise and experience in procurement and contract management. The role is based at the Asian Development Bank Headquarters in Manila, Philippines, and the application deadline is set for Thursday, June 5, 2025, at 11:59 p.m. Manila Time. ADB offers competitive compensation and a comprehensive benefits package, which includes paid leave (including parental leave), medical and health benefits, life and other insurance plans, staff development opportunities, and a retirement plan. ADB is committed to hiring nationals from its 69 member countries and encourages all qualified candidates to apply, promoting an inclusive work environment that values diversity.