Executive Assistant

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, and to address global challenges such as poverty, inequality, and climate change. The UN Development System, which includes the UN Resident Coordinator Offices (UN RCO), was reformed in 2019 to enhance its effectiveness in achieving the 2030 Agenda and the Sustainable Development Goals (SDGs). The UN RCO in Riyadh, Saudi Arabia, plays a crucial role in supporting the country in its development priorities and the attainment of the SDGs.

Job Overview:
The Executive Assistant position is critical for ensuring the effective and efficient functioning of the Resident Coordinator's Front Office. The role involves managing the RC's schedule, logistical requirements, and protocol procedures, while maintaining confidentiality. The Executive Assistant will coordinate high-quality briefing materials, draft correspondence, manage travel logistics, and assist in organizing official events. This position requires a proactive approach to communication and coordination, ensuring that all tasks are completed in a timely manner and in accordance with UN standards. The Executive Assistant will also support the RC in human resources management and office administration, contributing to the overall success of the UN RCO's mission in Saudi Arabia.

Duties and Responsibilities:

• Ensure effective and efficient functioning of the RC Front Office by maintaining the Resident Coordinator’s calendar, arranging appointments, providing protocol coverage, and ensuring logistical details for events.
• Coordinate high-quality briefing materials for the RC, ensuring all correspondence meets UN standards.
• Draft key correspondence, manage travel logistics, and maintain contact lists of high-level partners.
• Assist in organizing official events and prepare checklists for relevant processes.
• Provide effective communication support by maintaining a filing system, screening incoming calls, and organizing coordination meetings.
• Support the RC in human resources matters, including documentation and travel arrangements.
• Act as an alternate to the RCO Administrative Assistant, assisting with administrative tasks, data analysis, and information management.
• Perform other relevant duties as assigned, ensuring all tasks align with the UN's goals and standards.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with a relevant first-level university degree accepted in lieu of two years of required experience. Additional certification in administrative services, finance, accounting, audit, or human resources is advantageous. A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, or related areas is required. Experience in managing resources and supporting senior officials is desirable, along with experience in data analytics or related fields.

Educational Background:
Completion of a high school diploma or equivalent is required. A relevant first-level university degree may be accepted in lieu of two years of required experience. Additional certification in administrative services, finance, accounting, audit, human resources, or related areas is considered an advantage.

Experience:
A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or related areas is required. Experience in managing resources, including personnel and budget, to support communications and advocacy activities in a local context is desirable. Additionally, experience in supporting senior officials, such as Ambassadors or UN officials, is preferred. One year or more of experience in data analytics or a related area is also desirable.

Languages:
Fluency in English and Arabic is required for this position, as these are the working languages of the United Nations Secretariat. Knowledge of another official UN language is considered an advantage. Fluency is defined as a rating of 'fluent' in all four areas: reading, writing, speaking, and understanding, while knowledge is rated as 'confident' in two of the four areas.

Additional Notes:
This is a Temporary Job Opening with an appointment duration of 364 days, with no expectation of renewal. The position is subject to local recruitment, meaning candidates must be recruited within the country or commuting distance of the office. Staff members are not eligible for allowances or benefits exclusive to international recruitment. The UN is committed to achieving gender balance and encourages female candidates to apply. Reasonable accommodations may be provided for applicants with disabilities upon request.