Support Officer for Official Travel and Expert Hiring

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944, headquartered in Washington, D.C. Its mission is to promote global economic stability and growth by providing financial assistance, policy advice, and technical assistance to its member countries. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, working in various sectors to support its mission. The organization operates in over 190 countries, providing a platform for international monetary cooperation and financial stability.

Job Overview:
The position of Support Officer for Official Travel and Expert Hiring is crucial for the effective functioning of the Monetary and Capital Markets Department (MCM) at the IMF. The successful candidate will work under the general supervision of the Division Chief and Deputy Division Chiefs, collaborating closely with team members within the division and across the department. The role involves supporting the administration of MCM's official travel, expert hiring, and contracting processes, as well as organizing seminars, workshops, and conferences. This position is designed for a two-year contractual appointment, with the possibility of renewal for up to four years, contingent upon satisfactory performance, budget availability, and business needs. The candidate will be responsible for ensuring smooth travel operations, monitoring expenditures, coordinating recruitment processes for Short-Term Experts (STX), and planning MCM-sponsored seminars and events. The role requires a proactive approach, excellent organizational skills, and the ability to work under pressure while maintaining attention to detail.

Duties and Responsibilities:
The primary duties and responsibilities of the Support Officer include:

• Supporting Official Travel: Coordinating internal processes related to official travel for staff, including travel approvals and claims processing, to ensure smooth travel operations.
• Monitoring Expenditures: Keeping track of staff expenditures on travel to ensure compliance with IMF policies and to prevent overspending.
• Recruitment of Short-Term Experts (STX): Coordinating the vetting and recruitment processes for STX, ensuring a client-focused and efficient approach. This includes communication and coordination with external partner agencies such as central banks and ministries of finance.
• Implementing Policies: Applying various IMF policies, procedures, and IT systems related to STX.
• Planning and Organizing Seminars: Coordinating a large volume of MCM-sponsored seminars, ensuring budget optimization and adherence to procurement procedures.
• Supporting Meetings: Assisting in the organization of spring and annual meetings.
• Collaboration and Communication: Working collaboratively with other departments and divisions to explain Fund policies and procedures, contributing to various working groups as needed.

Required Qualifications:
Candidates must possess a university degree or equivalent in business management, finance, economics, computer science, or a related field. They should demonstrate strong teamwork abilities, excellent communication, collaboration, and problem-solving skills. The ideal candidate will exhibit sound judgment, multitasking capabilities, proactivity, and meticulous attention to detail. Additionally, strong organizational and time management skills are essential, along with the ability to thrive in a high-pressure environment. Proficiency in technological tools, particularly the Microsoft Suite and Power BI, is required, along with a demonstrated ability to learn new technologies.

Educational Background:
A university degree or equivalent in business management, finance, economics, computer science, or a related field is required for this position. This educational background provides the foundational knowledge necessary for understanding the complexities of financial management and organizational operations within the IMF.

Experience:
Candidates should have experience in a similar role, preferably within an international organization or a governmental agency. This experience will help them navigate the specific challenges and requirements of the position, ensuring they can effectively support the administration of travel and expert hiring processes.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF and its operations. Additional language skills may be considered an asset, particularly in languages relevant to the IMF's member countries.

Additional Notes:
This position is a two-year contractual appointment, with the possibility of renewal for up to four years based on performance, budget availability, and ongoing business needs. Candidates must currently reside in the Washington DC metro area to be considered for this role. All applicants are required to submit a Statement of Interest as part of their application, which may be utilized during the screening process. The IMF is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination. Reasonable accommodations for disabilities can be requested during the selection process.