Administrative Assistant

Job Posting Organization:
The United Nations Development System was reformed on January 1, 2019, under the leadership of the UN Secretary-General to enhance its effectiveness in achieving the 2030 Agenda and the Sustainable Development Goals (SDGs). The UN Resident Coordinator Offices (UN RCO) play a crucial role in supporting countries to meet their development priorities and SDGs. The UN Resident Coordinator is the highest-ranking official of the UN Development System at the country level, and the office in Port Moresby, Papua New Guinea, is part of this global initiative.

Job Overview:
The Administrative Assistant position is integral to the UN Resident Coordinator's Office in Port Moresby. The incumbent will report directly to the Head of the Resident Coordinator's Office and will be responsible for a variety of administrative functions that support the office's operations. This includes managing human resources activities, budget and finance tasks, and general administrative duties. The role requires a proactive approach to ensure that the office runs smoothly and efficiently, contributing to the overall mission of the UN in the region. The Administrative Assistant will also be involved in data analysis and reporting, which are essential for informed decision-making within the office.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Assistant include, but are not limited to: managing human resources activities such as recruitment, performance appraisals, and training; overseeing budget preparation and monitoring expenditures; drafting correspondence related to administrative and financial matters; coordinating with various service units; assisting with contract administration; and serving as a security" style="border-bottom: 1px dotted #007bff !important;">security focal point for the office. The role also involves guiding and supervising junior staff, collecting and analyzing data for reports, and ensuring compliance with UN rules and regulations. The Administrative Assistant will play a key role in maintaining effective communication within the office and with external stakeholders.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with a relevant first-level university degree being acceptable in lieu of two years of required experience. Additional certifications in administrative services, finance, accounting, audit, or human resources are desirable. The position requires a strong understanding of UN administrative, financial, and human resources rules and regulations, as well as the ability to perform a broad range of administrative functions effectively.

Educational Background:
The minimum educational requirement for this position is the completion of a high school diploma or equivalent. A relevant first-level university degree may be accepted in lieu of two years of required experience. Additional certifications in areas such as administrative services, finance, accounting, audit, or human resources are considered advantageous and may enhance a candidate's profile.

Experience:
A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related area is required. Experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar, is desirable. Additionally, work experience with the United Nations or similar international organizations is preferred, along with at least one year of experience in data analytics or a related field.

Languages:
Fluency in oral and written English is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of another official UN language is considered an advantage, as it may enhance communication and collaboration within the international environment of the UN.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be residents of Papua New Guinea or within commuting distance of Port Moresby. The appointment is for an initial period of one year, with the possibility of extension based on the availability of funds. Candidates should be aware that they will not be eligible for allowances or benefits exclusive to international recruitment. The UN is committed to achieving gender balance and encourages female candidates to apply. All applicants must ensure that their online profiles are complete and up to date, as this information is crucial for the hiring manager's assessment.