People & Culture Assistant

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) was established in 1999 and operates globally to support sustainable development initiatives. In Pakistan, UNOPS collaborates with the federal and provincial governments to achieve Sustainable Development Goals (SDGs) and provides efficient services for development programming, particularly in areas such as Climate Adaptation, Basic Service Delivery, and Energy Efficiency. UNOPS Pakistan is part of the Sri Lanka Multi-Country Office in the Asia Pacific Region and works closely with UNICEF, a leading humanitarian and development agency dedicated to the rights of every child, focusing on health, education, and protection.

Job Overview:
The People & Culture Assistant plays a crucial role in supporting the People & Culture functions within UNICEF Pakistan. This position involves providing administrative, procedural, and operational support to ensure the effective implementation of various People & Culture activities. The assistant will work under the supervision of the People & Culture Officer, assisting in recruitment, staff development, job classification, and performance management. The role requires a proactive approach to support business partners in enhancing employee well-being and managing change processes. The assistant will also be responsible for maintaining accurate records and ensuring compliance with UNICEF's People & Culture rules and regulations, thereby contributing to the overall efficiency of the organization.

Duties and Responsibilities:

• Support business partnering by developing initiatives for employee well-being and recognition schemes.
• Assist in managing change processes by advising clients on updates to People & Culture processes.
• Facilitate the use of People & Culture systems such as talent management and performance tracking.
• Prepare and circulate internal and external job advertisements.
• Liaise with candidates throughout the recruitment process, including sending formal acknowledgments and offer letters.
• Conduct reference checks and academic verifications, ensuring all background checks are completed.
• Maintain recruitment files and monitor the recruitment process lifecycle.
• Prepare documentation for job classification and monitor requests to facilitate recruitment and organizational planning.
• Provide general office support, including drafting correspondence, maintaining records, scheduling meetings, and generating reports. 1
• Ensure timely delivery of People & Culture processes and provide routine information to clients and senior team members.

Required Qualifications:

• Completion of secondary education, preferably supplemented by technical or university courses related to human resources or administration.
• A minimum of 5 years of progressively responsible administrative or operational support experience, particularly in talent acquisition or human resources.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively in a team environment and support the development of others.
• Demonstrated understanding of People & Culture procedures and the ability to communicate effectively with diverse stakeholders.

Educational Background:
Candidates should have completed secondary education, with a preference for those who have pursued further technical or university-level courses related to human resources, administration, or a relevant field. This educational background will provide the foundational knowledge necessary for the administrative and operational support required in this role.

Experience:
The position requires a minimum of 5 years of progressively responsible experience in administrative or operational support, particularly in the context of talent acquisition and human resources. Candidates should demonstrate a track record of effectively managing recruitment processes and providing support in organizational design and job classification.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language is considered an asset, enhancing the candidate's ability to communicate in a diverse work environment and engage with a broader range of stakeholders.

Additional Notes:
The contract type for this position is a Local ICA Support Contract at level LICA 5, with a duration of 6 months. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from qualified women and candidates from underrepresented groups. The organization is committed to creating an inclusive work environment and will provide reasonable accommodations during the assessment process for shortlisted candidates. Additionally, all personnel are expected to adhere to UNOPS policies and demonstrate an understanding of the Sustainable Development Goals (SDGs). Background checks are mandatory for all potential personnel, and recruitment is contingent upon the results of these checks.