Protocol Assistant

Job Posting Organization:
The United Nations Economic Commission for Africa (UNECA) is dedicated to delivering innovative ideas and actions aimed at empowering and transforming Africa. Established to support the continent's development, UNECA focuses on the 2030 Sustainable Development Goals (SDGs) and Agenda 206

• The organization operates with a mission to provide solutions to Africa's challenges by leveraging its unique position and expertise. UNECA is recognized as a premier knowledge institution, contributing to economic diversification, job creation, and addressing regional challenges related to peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and social inclusion. The organization advocates for Africa's interests on the global stage and collaborates with various stakeholders to enhance governance and development across the continent. UNECA is headquartered in Addis Ababa, Ethiopia, and employs a diverse workforce committed to achieving its mission across multiple countries in Africa.

Job Overview:
The Protocol Assistant position is situated within the Publications & Conference Management Section (PCMS) of UNECA. The role involves providing essential support to the Chief of the Protocol and Liaison Services Unit, particularly in organizing meetings and events for high-level delegations. The Protocol Assistant will be responsible for liaising with government officials and managing accreditation and access issues for dignitaries. This includes coordinating logistics for major events, ensuring that all protocol requirements are met, and assisting in the overall management of the Protocol Unit's daily operations. The position requires a proactive approach to problem-solving and the ability to work under pressure while maintaining a high standard of professionalism. The Protocol Assistant will also engage in data collection and analysis, contributing to knowledge management and decision-making processes within the organization.

Duties and Responsibilities:
The Protocol Assistant will undertake a variety of responsibilities, including but not limited to: supporting the Chief of the Unit in organizing meetings and events, coordinating with government officials and delegation representatives, managing participant lists and seating arrangements, preparing invitations and security passes, and ensuring that conference rooms are adequately prepared. The role also involves supervising the daily operations of the Protocol Unit, distributing tasks among Protocol Assistants, and reporting any protocol-related issues to the Chief of the Unit. Additionally, the Protocol Assistant will assist in liaising with specialized agencies and inter-governmental organizations, updating host country offices on protocol norms, and participating in briefings for newly arrived personnel. The position requires a commitment to maintaining accurate records and providing logistical support for all events organized by UNECA.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in providing administrative and logistical support to foreign diplomats and expatriates is required. This experience should include handling visa processes, accommodation arrangements, and protocol services. Knowledge of administrative and operational support within the context of logistical and protocol services is desirable. Familiarity with best practices in diplomatic event planning and execution is also preferred. Experience in data analytics or related areas is an advantage, as is the ability to manage multiple tasks efficiently and effectively.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates with additional certifications or training in administration, logistics, or protocol services may be viewed favorably.

Experience:
The position requires a minimum of seven years of relevant experience, particularly in providing administrative and logistical support within the context of the United Nations or other international organizations. Candidates should have a proven track record of handling complex logistical tasks, including visa and immigration formalities, accommodation arrangements, and protocol services for high-level dignitaries. Experience in data analytics or related fields is also desirable, indicating a well-rounded skill set that includes both operational support and analytical capabilities.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of French, another official UN language, is considered an advantage. Candidates who can communicate effectively in both languages will have a competitive edge in the selection process.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be residents of Ethiopia or within commuting distance of the office. Staff members recruited locally are not eligible for international allowances or benefits. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and provides reasonable accommodations for applicants with disabilities. All applicants are encouraged to apply online promptly after the job opening is posted, and they should ensure that their profiles are complete and up to date for consideration.