Procurement Officer

Job Posting Organization:
The organization is focused on humanitarian efforts in Ukraine, particularly in the East region, where it aims to provide support through various projects. It operates under strict adherence to policies, guidelines, and donor requirements, ensuring that all procurement activities align with the mission of delivering aid effectively and efficiently. The organization values innovation, accountability, and teamwork, striving to create a positive impact in the communities it serves.

Job Overview:
The Procurement Officer in Dnipro is responsible for the day-to-day implementation of procurement functions, which include the procurement of goods, works, and services necessary for project activities in East Ukraine. This role is crucial in supporting the organization's logistics-operations" style="border-bottom: 1px dotted #007bff !important;">logistics operations and ensuring compliance with established policies and donor requirements. The officer will work under the guidance of the Logistics Coordinator for East Ukraine and will be expected to contribute to the development of logistics as a support service within the organization. The position requires a proactive approach to managing procurement activities, ensuring that all processes are conducted efficiently and transparently, and that all documentation is properly maintained for audit purposes.

Duties and Responsibilities:
The Procurement Officer will have a wide range of duties and responsibilities, including but not limited to: ensuring adherence to NRC policies and guidelines; implementing delegated logistic functions according to the Plan of Action; conducting daily operational procurement activities; supporting resource administration to achieve deliverables within set budgets and timelines; preparing procurement reports as required; developing standard operating procedures (SOPs); ensuring proper filing of procurement documents; promoting improvements in the logistics function; ensuring compliance with procurement processes; contributing to the development of logistics as a support service; consulting and providing guidance to program and support staff; participating in project planning and procurement; managing purchase documentation; attending Tender Committee meetings; maintaining a vendor database; preparing documents for management approval; managing contract processes; conducting analyses and creating reports on procurement activities; and reporting potential fraud cases. The officer will also perform other duties as assigned by the Line Manager.

Required Qualifications:
Candidates must possess a minimum of 1 year of relevant experience in procurement, particularly in a humanitarian or recovery context. They should have experience in contract management and participation in tenders. Proficiency in Office software, particularly Word and Excel, is required. Additionally, candidates should have a basic understanding of the context in which NRC operates and demonstrate documented results related to the responsibilities of the position. Strong technical knowledge of the humanitarian sector is considered a strong asset.

Educational Background:
While specific educational requirements are not detailed, candidates are typically expected to have a background that supports their understanding of procurement processes and logistics within a humanitarian context. Relevant certifications or training in procurement or logistics management may be beneficial.

Experience:
The position requires at least 1 year of relevant experience in procurement, particularly in complex and volatile contexts. Experience in contract management and conducting tenders is essential, as is a demonstrated ability to work effectively in a humanitarian or recovery setting. Candidates should also have a proven track record of achieving results related to their responsibilities in previous roles.

Languages:
Fluency in Ukrainian is mandatory, both written and verbal. A working knowledge of English is also required, as it is essential for communication within the organization and with international stakeholders. Additional language skills may be considered an asset but are not specified as mandatory.

Additional Notes:
This position is open to candidates who have the legal right to work in Ukraine, and the organization is unable to provide work permits or visa sponsorships. The role is likely to be full-time, and candidates are encouraged to apply early, as applications will be screened on a rolling basis. The organization values dedication, innovation, teamwork, and accountability, and seeks individuals who share these values.