Human Resources (HR) Associate

Job Advertisement

Position Title: Human Resources (HR) Associate
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance the impact of gender equality and women's empowerment initiatives. The organization merges the resources and mandates of four previously distinct parts of the UN system, namely DAW, OSAGI, INSTRAW, and UNIFEM, which focused on gender equality. UN Women operates globally, with a particular focus on the Asia-Pacific region, addressing challenges related to gender equality and women's empowerment across 42 countries. The organization is committed to eliminating discrimination against women and girls, empowering women, and achieving equality between genders in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women employs a diverse workforce and promotes an inclusive environment, ensuring that all employees are treated with respect and dignity, regardless of their background.

Job Overview:
The HR Associate position at UN Women is crucial for supporting the administrative and logistical aspects of human resources management within the Regional Office for Asia and the Pacific (ROAP). The role involves working under the technical guidance of the Regional HR Business Partner and daily supervision of the Human Resources Specialist. The HR Associate is responsible for various HR functions including recruitment, placement, administration of benefits, and handling HR-related queries. The position requires a proactive approach to meet the administrative needs of the office while ensuring compliance with UN Women’s policies and guidelines. The HR Associate will also facilitate recruitment processes, manage staff performance, and contribute to knowledge sharing within the organization. This role is essential for maintaining a well-functioning HR system that supports the overall mission of UN Women in promoting gender equality and women's empowerment.

Duties and Responsibilities:

• Administer and implement HR strategies and policies in compliance with UN Women rules and regulations, providing information to management and staff on HR matters.
• Provide HR administrative and logistical services, including processing correspondence, managing files, and facilitating contract extensions and benefits administration.
• Coordinate recruitment processes by drafting job descriptions, screening candidates, and preparing recruitment documentation.
• Support staff performance management and learning development by monitoring compliance with performance appraisals and facilitating learning plans.
• Maintain HR data and internal databases, generating reports and ensuring confidentiality.
• Facilitate knowledge building by organizing training sessions and sharing best practices in HR administration.
• Perform additional duties as necessary for the efficient functioning of the office.

Required Qualifications:
Candidates must possess a strong knowledge of HR administration, processes, and policies. They should demonstrate the ability to execute administrative processes and handle confidential information. The role requires good quantitative skills for report generation and strong IT skills for managing HR systems. Additionally, candidates should be able to provide inputs for business process re-engineering and implementation of new systems. Effective communication and stakeholder engagement skills are also essential for this position.

Educational Background:
A minimum of secondary education is required for this position. A Bachelor’s degree in Human Resources, Business Administration, or Public Administration is considered an asset. This educational background will provide the necessary foundation for understanding HR policies and practices within the context of UN Women’s mission.

Experience:
Candidates should have at least 6 years of relevant experience in administration and/or human resource management. Experience in recruitment and contract management is desirable, as well as proficiency in using office software packages such as MS Word and Excel. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is also advantageous. Experience in a non-profit organization is considered an asset, as it aligns with the values and operational context of UN Women.

Languages:
Fluency in English and Thai is required for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is desirable and would enhance the candidate's profile.

Additional Notes:
This position is a local post for nationals of Thailand. The specific deadline date for applications is not mentioned in the job posting. The role does not involve supervisory responsibilities, and it is important for candidates to adhere to UN Women’s policies and procedures, including those related to conduct and background checks. Selected candidates will undergo rigorous reference checks, including verification of academic credentials and employment history. It is crucial for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.