Partnerships and Programme Assistant

Job Advertisement

Position Title: Partnerships and Programme Assistant
Location: Bangkok
Country: Thailand
Deadline Date:

Job Details

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as part of the UN reform agenda. The organization is dedicated to gender equality and the empowerment of women, working to eliminate discrimination against women and girls. UN Women operates through regional offices, including one in Bangkok, and several country and multi-country offices across the globe. The organization focuses on various critical areas such as ending violence against women, humanitarian action, women's economic empowerment, governance, peace and security" style="border-bottom: 1px dotted #007bff !important;">security, and gender statistics. UN Women collaborates with governments and women's movements to achieve its mission and has a significant presence in Asia and the Pacific, where it implements programs aimed at promoting gender equality and women's rights.

Job Overview:
The Partnerships and Programme Assistant plays a crucial role in supporting the External Relations Unit (ERU) at UN Women. Reporting directly to the Head of External Relations, this position involves a variety of administrative, logistical, and programmatic tasks that are essential for the smooth functioning of the unit. The assistant will help drive forward the unit's strategic objectives by providing support in resource mobilization, partnerships, and visibility initiatives. This role is vital for ensuring that the unit can effectively implement its ambitious plans and achieve its goals in promoting gender equality and women's empowerment in the region. The assistant will be responsible for managing various administrative tasks, including financial management, contract management, procurement, and event organization, all while adhering to UN Women’s rules and regulations.

Duties and Responsibilities:

• Provide administrative support to the financial management of the External Relations Unit, including creating projects in Quantum, preparing budget revisions, and monitoring project finances.
• Assist in the recruitment and management of consultancy positions, ensuring compliance with HR and Procurement rules.
• Support the procurement plan execution by monitoring and facilitating the procurement of services and goods.
• Organize logistical arrangements for events, campaigns, and meetings, including high-level conferences and training workshops.
• Maintain the ERU contacts database and ensure efficient document management.
• Perform other duties as necessary to support the unit's operations and objectives.

Required Qualifications:
Candidates must possess a strong background in administrative support, partnerships, and event management. A minimum of 5 years of progressively responsible experience in these areas is required. Experience in project management, HR, finance, and budget management is essential, with a preference for candidates who have experience in multiple areas. Proficiency in using various office software and ERP systems, particularly Oracle Cloud, is desirable. Experience working with development organizations is an advantage, as it aligns with UN Women’s mission and objectives.

Educational Background:
Completion of secondary education is required, while a Bachelor’s degree in Business or Public Administration is considered an asset. This educational background will provide the necessary foundation for understanding the administrative and operational aspects of the role.

Experience:
The position requires at least 5 years of relevant experience in administrative roles, partnerships, and event management. Candidates should have a proven track record of managing projects, finances, and organizational events, particularly those tailored for high-level audiences. Experience in a computer environment and familiarity with multiple office software packages is mandatory, while experience with ERP systems is a plus. Working with development organizations will be beneficial for understanding the context in which UN Women operates.

Languages:
Fluency in English and Thai is mandatory for this position, as effective communication is crucial for the role. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is desirable and can enhance the candidate's profile.

Additional Notes:
This position is a local post for nationals of Thailand, indicating that it is intended for candidates who are citizens of Thailand. The role does not involve supervisory responsibilities, and it is essential for candidates to demonstrate core values such as integrity, professionalism, and respect for diversity. UN Women is committed to creating a diverse and inclusive work environment and adheres to a zero-tolerance policy regarding misconduct. Selected candidates will undergo rigorous background checks, including verification of academic credentials and employment history.