Logistics Clerk

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Position Title: Logistics Clerk
Location: Kyiv
Country: Ukraine
Deadline Date:

Job Details

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an agency that leads international efforts to defeat hunger and improve nutrition and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. Established in 1945, FAO has been at the forefront of global efforts to ensure that people have regular access to enough high-quality food to lead active, healthy lives. The organization operates in over 130 countries and employs thousands of staff members who work collaboratively with governments, NGOs, and other stakeholders to implement programs that enhance agricultural productivity, improve food systems, and provide humanitarian assistance in times of crisis. In Ukraine, FAO has been active since 2003 and has significantly increased its presence and activities since the onset of the war in February 2022, focusing on agricultural production and food security for vulnerable communities.

Job Overview:
The Logistics Clerk position is a critical role within FAO Ukraine, aimed at supporting the logistical operations of the organization. The incumbent will work under the direct supervision of the FAO Ukraine Head of Programme and will collaborate closely with the National Logistics Assistant and other staff members. The primary functions of this position include managing logistical data, ensuring efficient delivery of goods and services, and maintaining accurate records. The Logistics Clerk will play a vital role in facilitating the smooth operation of logistics, which is essential for the successful implementation of FAO's projects in Ukraine. This position requires a proactive approach to problem-solving and a commitment to adhering to FAO's corporate rules and procedures.

Duties and Responsibilities:
The Logistics Clerk will be responsible for a variety of tasks that are essential to the logistics function within FAO Ukraine. Key responsibilities include:

• Supporting the creation and maintenance of a comprehensive database to track logistics-related information.
• Facilitating the transfer of data from physical documents to digital databases, ensuring accuracy in the documentation of deliveries and distributions.
• Regularly verifying data related to distributions and maintaining accurate records.
• Performing routine database backups in collaboration with IT staff to ensure data security.
• Providing administrative support for logistics activities, including the distribution of goods and equipment, ensuring compliance with FAO procedures.
• Organizing physical files and records, ensuring that all documentation is easily accessible and properly referenced in databases.
• Assisting with the implementation of logistical support for various projects, which may include making phone calls, preparing documentation, and maintaining records.
• Performing any other related duties as required by the supervisor.

Required Qualifications:
Candidates must meet the following minimum requirements:

• A university degree (Bachelor’s or equivalent) in logistics, supply chain management, procurement, or a related field is desired.
• A minimum of one year of experience in administrative, logistics, or related fields is required.
• Proficiency in Ukrainian is mandatory, along with a working knowledge of English.
• Candidates must be nationals of Ukraine or residents with a valid work permit.

Educational Background:
The educational background required for this position includes a university degree, preferably a Bachelor’s degree or its equivalent, in logistics, supply chain management, procurement, or a closely related field. This educational foundation is essential for understanding the complexities of logistics and supply chain operations, which are critical to the role of a Logistics Clerk.

Experience:
The position requires at least one year of relevant experience in administrative, logistics, or related fields. This experience should demonstrate the candidate's ability to manage logistical operations, maintain accurate records, and support the distribution of goods and services effectively. Familiarity with the logistics processes and procedures within an international organization is highly advantageous.

Languages:
The mandatory language for this position is Ukrainian, as it is essential for communication and documentation within the local context. Additionally, a working knowledge of English is required to facilitate communication with international staff and stakeholders. Proficiency in other languages may be considered an asset but is not mandatory.

Additional Notes:
This position is a full-time role based in the FAO office in Kyiv, Ukraine. Female applicants are strongly encouraged to apply, reflecting FAO's commitment to gender equality and diversity in the workplace. The organization adheres to a strict 'zero-tolerance' policy towards any form of sexual exploitation and abuse (SEA), ensuring a safe and respectful working environment for all employees. The Logistics Clerk will be expected to work closely with various teams and stakeholders, contributing to the overall mission of FAO in Ukraine.