Programme Assistant

Job Advertisement

Position Title: Programme Assistant
Location: Kampala
Country: Uganda
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located in the Programme Office in Uganda (POUGA), which is part of the Regional Office for Eastern Africa (ROEA) under the Division for Operations of the United Nations Office on Drugs and Crime (UNODC). The UNODC was established to assist Member States in their struggle against illicit drugs and international crime. The organization operates in multiple countries across the globe, focusing on various aspects of drug control, crime prevention, and criminal justice. The UNODC aims to promote health, security" style="border-bottom: 1px dotted #007bff !important;">security, and justice through its programs and initiatives, working with governments and civil society to implement effective policies and practices.

Job Overview:
The Programme Assistant will play a crucial role in supporting the operations of the Programme Office in Uganda. This position requires a proactive individual who can handle a variety of administrative and office support tasks. The Programme Assistant will be responsible for ensuring that the office runs smoothly by performing a wide range of functions, including drafting correspondence, managing schedules, and maintaining databases. The role demands a high level of professionalism and the ability to work collaboratively with colleagues and stakeholders. The Programme Assistant will also be expected to assist in the preparation of reports and presentations, as well as provide logistical support for meetings and events. This position is vital for the effective implementation of the UNODC's programs in Uganda, contributing to the organization's mission of promoting justice and security.

Duties and Responsibilities:
The Programme Assistant will be responsible for a comprehensive set of duties, including but not limited to: performing a wide range of office support and administrative functions; drafting responses to routine correspondence; monitoring processes and schedules related to the unit's outputs; compiling and organizing information for reports and meetings; generating statistical reports using databases; proofreading documents for accuracy; providing secretarial and administrative support for meetings; maintaining websites and updating information materials; managing calendars and schedules; performing data entry functions; reviewing and processing mail and documents; updating distribution lists; handling general administrative tasks such as leave recording and budget follow-up; assisting with data collection and analysis; and maintaining both paper and electronic files and databases for UNODC. The Programme Assistant may also be required to perform other work-related duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of experience in general office support is required, along with experience using an enterprise resource planning (ERP) system. Familiarity with SAP/Umoja is desirable, as is experience in handling confidential information and providing support to senior managers within the United Nations System or similar public sector institutions. Experience in document processing and archive systems is also beneficial. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work effectively in a team environment.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates with additional certifications or training in office administration or related fields may have an advantage in the selection process.

Experience:
The position requires a minimum of three years of relevant work experience in general office support. Candidates should have experience with enterprise resource planning (ERP) systems, and familiarity with SAP/Umoja is considered a plus. Experience in handling sensitive information and providing administrative support to senior management within the United Nations or similar organizations is also desirable. Candidates with a background in document processing and archive systems will be viewed favorably.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language, such as French, is desirable and may enhance a candidate's profile.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be residents of Uganda or within commuting distance of the office. Local recruits are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its workforce and is committed to providing reasonable accommodations for applicants with disabilities. The recruitment process will adhere to the highest standards of efficiency, competence, and integrity, and candidates will be evaluated based on their qualifications and the needs of the organization. The UN does not charge any fees during the recruitment process.