Administration and HR Officer

Job Advertisement

Position Title: Administration and HR Officer
Location: Papua New Guinea
Country: Papua New Guinea
Deadline Date:

Job Details

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, primarily in response to the HIV/AIDS epidemic. Its mission is to save lives and reduce the burden of disease in low- and middle-income countries by supporting governments and the private sector in creating and sustaining high-quality health systems. Over the years, CHAI has expanded its focus beyond HIV to include infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis, as well as non-communicable diseases like cancer and diabetes. The organization operates in 40 countries and is committed to maximizing sustainable impact at scale, ensuring that solutions are led by governments and designed for national scalability. CHAI values diversity and inclusion, recognizing that its mission is best advanced by the contributions of individuals with diverse experiences and backgrounds. The organization is deeply rooted in the countries it serves, with the majority of its staff based in program countries, making it a highly diverse team of enthusiastic individuals.

Job Overview:
The Administration and HR Officer position within the CHAI PNG team is designed for a highly skilled individual who will support the administrative and human resources functions of the organization. This role is crucial for ensuring efficient daily office operations, effective staff management, and compliance with HR policies and practices. The officer will work under the supervision of the Finance and HR Coordinator and will be instrumental in assisting with various HR functions such as recruitment, onboarding, employee relations, and office administration. The position is vital for supporting program delivery and achieving organizational goals, making it a key role within the team.

Duties and Responsibilities:
The duties and responsibilities of the Administration and HR Officer include:

• Administration Management: - Coordinate logistics for meetings, events, and travel arrangements for staff and visitors. - Ensure the office premises are accessible and ready for operations during weekdays. - Conduct periodic inspections of facilities to ensure equipment and supplies are available and in good condition. - Oversee day-to-day office operations, coordinating repairs and maintenance as needed. - Identify suppliers to meet operational needs and manage relationships with service providers. - Prepare and maintain contracts for all service providers. - Prepare purchase orders and payment requests to ensure timely delivery of goods and services.
• Health, Safety, and security" style="border-bottom: 1px dotted #007bff !important;">Security: - Implement health, safety, and security policies to ensure a safe working environment. - Monitor and update safety protocols, including emergency preparedness. - Address operational issues such as key/access card availability.
• Human Resources Management: - Assist with recruitment processes, including job postings and candidate screening. - Oversee onboarding and orientation for new hires. - Act as a point of contact for HR-related queries and resolve employee issues. - Support performance management processes, including reviews and development planning. - Ensure compliance with HR policies and relevant labor laws. - Maintain accurate employee records and ensure confidentiality of HR data. - Perform any other duties as assigned.

Required Qualifications:
The required qualifications for the Administration and HR Officer position include: - A Bachelor’s degree in Human Resource Management, Business Administration, or a related field. - A diploma in HR or related certifications is considered an advantage. - A minimum of 2 years of experience in administration and HR roles, preferably within an NGO or nonprofit environment. - Familiarity with Microsoft Office and relevant administrative tools. - Strong interpersonal and communication skills, with the ability to handle confidential information with integrity. - Excellent organizational and time management skills. - Knowledge of labor laws, HR best practices, and office administration procedures. - Ability to work independently and collaboratively in a diverse team environment.

Educational Background:
Candidates for the Administration and HR Officer position are required to have a Bachelor’s degree in Human Resource Management, Business Administration, or a related field. Additionally, a diploma in HR or relevant certifications can be advantageous, providing candidates with a solid foundation in human resources and business practices.

Experience:
The position requires a minimum of 2 years of experience in administration and HR roles, ideally within an NGO or nonprofit environment. This experience is crucial for understanding the unique challenges and requirements of working in such settings, as well as for developing the necessary skills to manage HR functions effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization and its operations. Additional languages may be beneficial, particularly those relevant to the local context in Papua New Guinea, enhancing communication with diverse stakeholders.

Additional Notes:
The job posting does not specify the contract duration, seniority level, or whether the position is full-time or part-time. However, it is important to note that CHAI is an Equal Opportunity Employer, committed to providing a fair and respectful environment for all applicants. The organization values diversity and inclusion, which is reflected in its hiring practices and workplace culture.