Programme Assistant

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Position Title: Programme Assistant
Location: Brasilia
Country: Brazil
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights, aiming to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, employing thousands of staff dedicated to improving lives and promoting sustainable development. The organization is committed to achieving the Sustainable Development Goals (SDGs) and the International Conference on Population and Development (ICPD) agenda, particularly in the context of the ongoing challenges posed by the Covid-19 pandemic.

Job Overview:
The Programme Assistant position is integral to the Country Office's mission to drive meaningful change through effective programmatic and operational support. This role involves assisting in the management of project activities, ensuring that initiatives align with UNFPA's strategic goals. The Programme Assistant will support the preparation, implementation, and monitoring of the country programme, facilitating communication and coordination among various stakeholders. The position requires a proactive individual who thrives in a collaborative environment and is committed to making a tangible difference in the lives of people across the region.

Duties and Responsibilities:
The Programme Assistant will be responsible for a variety of tasks, including: A. Programme and Operational Support: Assisting in the preparation and monitoring of the country programme, ensuring alignment with organizational priorities, drafting and reviewing correspondence, and maintaining effective communication with partners. B. Event and Logistics Management: Coordinating logistical arrangements for workshops and meetings, preparing travel authorizations, and managing related documentation. C. Data and Information Management: Maintaining project files, compiling and analyzing data for reports, and managing an online filing system. D. Financial and Administrative Tasks: Preparing requisitions, processing payments, and ensuring compliance with UNFPA regulations. E. Research and Documentation: Conducting research, summarizing findings, and preparing briefing materials. F. Network and Coordination Support: Assisting in coordinating the UNFPA technical network and processing information for stakeholders. G. Additional Responsibilities: Following up on financial reports, maintaining the office filing system, and performing other duties as assigned by leadership.

Required Qualifications:
Candidates must possess strong organizational, interpersonal, communication, and administrative skills. They should have a proven ability to manage work routines with minimal supervision and be proficient in Microsoft Office applications. Familiarity with ERP systems like QUANTUM is advantageous, along with basic knowledge of financial principles and experience with financial software.

Educational Background:
The position requires completion of secondary school, preferably supplemented by technical or university courses related to public administration, finance, international relations, or economics.

Experience:
Candidates should have at least 5 years of relevant experience, including some experience in research assistance. Previous experience within the United Nations system or other international organizations is considered an advantage.

Languages:
Fluency in Portuguese and English is mandatory, with a working knowledge of Spanish being required as well.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits. UNFPA promotes a work environment that values gender equality, diversity, and integrity, encouraging applications from women and underrepresented groups. The organization is committed to ensuring gender parity and equal opportunities for all candidates.