Contingent Owned Equipment (COE) Assistant

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Position Title: Contingent Owned Equipment (COE) Assistant
Location: Juba
Country: South Sudan
Deadline Date: 15 March 2024

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO). The mission's primary objective is to support the peace process in South Sudan and to protect civilians while facilitating humanitarian assistance. UNMISS operates with a mandate that has been renewed through various resolutions, with a current ceiling of 17,000 troops and 2,101 police personnel. The mission emphasizes the importance of building durable peace, supporting inclusive governance, and ensuring free and fair elections in accordance with the Revitalized Peace Agreement. The organization is committed to advancing its strategic vision to prevent a return to civil war and to uphold international peace and security" style="border-bottom: 1px dotted #007bff !important;">security in the region. UNMISS has a significant presence in South Sudan, with operations in various field offices and a dedicated team focused on the implementation of its mandate.

Job Overview:
The COE Assistant will work within a team of COE Inspectors and Assistants, reporting directly to the Chief COE/MOU Management Unit. The role involves conducting inspections of contingent units to ensure compliance with the Memorandum of Understanding (MOU) between the Troop/Police Contributing Countries (T/PCC) and the UN. The COE Assistant will be responsible for maintaining the e-COE System, preparing verification reports, and producing standard and customized reports for various stakeholders. This position requires a proactive approach to identifying deficiencies in equipment and capabilities, providing advice to contingent staff, and ensuring accurate record-keeping of inspections. The COE Assistant will also be involved in administrative tasks, including organizing meetings and drafting minutes, as well as managing the Unit's SharePoint. The role is crucial in supporting the overall mission objectives and ensuring that the contingent units are operationally ready and compliant with UN standards.

Duties and Responsibilities:

• Conduct inspections of contingent units, including Arrival, Periodic, Operational Readiness, and Repatriation inspections to verify compliance with MOU responsibilities.
• Prepare and submit ME and SS verification reports in the UCM system for approval.
• Maintain the e-COE System, ensuring data quality and accuracy.
• Produce reports using e-COE data for various stakeholders, including MSD, FHQ, and PHQ.
• Maintain accurate contingent tables of organization and equipment (TOE) and ensure proper documentation of unit responsibilities.
• Provide guidance to contingent staff on COE/MOU matters and recommend corrective actions for non-compliance.
• Identify equipment deficiencies and surpluses in consultation with the COE Team Leader.
• Generate weekly and monthly reports for the COE Programme Manager.
• Monitor and archive documents, ensuring proper documentation and statistics are maintained. 1
• Organize and coordinate meetings, drafting minutes for review. 1
• Process monthly Uniformed Strength Reports (USRs) and ensure proper endorsement in the UCM system. 1
• Handle Daily Allowance and Recreational Leave Allowances claims, ensuring completion and closure. 1
• Draft reports and interoffice memos as required. 1
• Manage the Unit’s SharePoint, ensuring it is updated daily. 1
• Perform additional duties as assigned by the COE Programme Manager.

Required Qualifications:
Candidates must demonstrate integrity and professionalism, with a strong ability to apply good judgment and work independently in a politically sensitive environment. A mature and responsible approach is essential, along with a commitment to continuous learning and adaptability to changes in the work environment. Effective organizational and problem-solving skills are required to manage a large volume of work efficiently. Candidates should also possess strong interpersonal skills, with the ability to communicate effectively across diverse backgrounds and maintain composure under pressure. Flexibility and willingness to operate in austere environments are crucial, as well as the ability to establish and maintain effective partnerships in a multi-cultural setting.

Educational Background:
A relevant educational background is required, typically including a degree in a field related to international relations, peacekeeping, or a similar discipline. Candidates should have a solid understanding of the principles of peacekeeping operations and the UN's role in conflict resolution and humanitarian assistance.

Experience:
Candidates should have prior experience in peacekeeping operations, humanitarian assistance, or a related field. Experience working in challenging environments, particularly in conflict or post-conflict settings, is highly desirable. Familiarity with UN systems and processes, particularly related to contingent owned equipment and inspections, will be an advantage.

Languages:
Fluency in English is mandatory, as it is the working language of the UN. Knowledge of additional languages, particularly those spoken in South Sudan, is considered an asset and may enhance communication with local stakeholders and communities.

Additional Notes:
This position is based in Juba, South Sudan, with potential relocation to field offices as required by the mission. The living conditions in UNMISS duty stations can be basic, with shared accommodation and limited amenities. Candidates should be prepared for the possibility of water shortages and power outages. The role is classified as a non-family duty station, and candidates must be able to adapt to living and working in difficult conditions. The deadline for applications is 15 March 2024.