Administration Assistant - Programme Management Support Assistant

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Position Title: Administration Assistant - Programme Management Support Assistant
Location: Kathmandu
Country: Nepal
Deadline Date: Not specified

Job Details

Job Posting Organization:
UNOPS (United Nations Office for Project Services) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. UNOPS aims to help people build better lives and assist countries in achieving sustainable development. In Nepal, UNOPS has been actively involved in reconstruction efforts post-2015 earthquake, working closely with the government and various development partners. The organization focuses on delivering projects efficiently and effectively, aligning with government priorities and contributing to the Sustainable Development Goals (SDGs). UNOPS Nepal is committed to gender, diversity, and inclusion in all its projects and is currently engaged in various sectors including health, rule of law, climate change, and urban development.

Job Overview:
The Administration Assistant - Programme Management Support Assistant will play a crucial role in supporting the implementation of the security" style="border-bottom: 1px dotted #007bff !important;">Security and Justice Programme (SJP) funded by the Foreign, Commonwealth, and Development Office (FCDO). This position involves compiling and documenting project information, maintaining project files, providing logistical support for meetings and events, tracking project milestones, and preparing progress updates. The role requires strong organizational skills and the ability to work both independently and as part of a team. The incumbent will also assist in monitoring project budgets, maintaining a risk register, and supporting communication efforts for the project. This position is integral to ensuring the smooth operation of the programme and contributing to the achievement of its goals.

Duties and Responsibilities:
The incumbent will be responsible for a variety of functions including: compiling and documenting project information such as proposals, legal agreements, and progress reports; maintaining and updating project files and records; providing logistical support for meetings, workshops, and events; tracking project milestones and deadlines; preparing and submitting progress updates; monitoring project budgets; maintaining a risk register; providing general communication support; assisting in the development of proposals; taking notes and preparing minutes of meetings; and supporting the preparation of briefing materials for external engagements. This comprehensive set of responsibilities ensures that the project runs smoothly and meets its objectives.

Required Qualifications:
Candidates must possess a High School Diploma as a minimum requirement. A Bachelor’s degree in international relations, public administration, social science, economics, or a related field is preferred and may substitute for required years of experience. Additionally, candidates should have a minimum of 4 years of experience in a support services role, preferably in project or programme management. Strong organizational and time management skills are essential, along with proficiency in Google Suite applications or equivalent MS Office programs, particularly MS Word, PowerPoint, and Excel. Experience with UNOPS systems and procedures is advantageous, and candidates should demonstrate a commitment to the UNOPS mission and values.

Educational Background:
The educational background required for this position includes a High School Diploma as a minimum. A Bachelor’s degree in a relevant field such as international relations, public administration, social science, or economics is considered an asset and may substitute for the required years of experience. This educational foundation is crucial for understanding the complexities of project management and the operational environment of UNOPS.

Experience:
The position requires a minimum of 4 years of experience in a support services role, ideally within project management or programme management contexts. Candidates should demonstrate strong organizational skills, the ability to manage time effectively, and a capacity to work both independently and collaboratively within a team. Experience with UNOPS systems and procedures is a plus, as it indicates familiarity with the operational standards and expectations of the organization.

Languages:
Fluency in English, both written and spoken, is mandatory for this position. This includes the ability to read, write, and communicate effectively in English, which is essential for preparing documentation, reports, and engaging with stakeholders. While not mandatory, proficiency in additional languages may be considered an asset, enhancing communication capabilities within diverse teams and with various partners.

Additional Notes:
The contract type for this position is a Local Individual Contractor Agreement (LICA), specifically at the LICA-4 level. The contract duration is open-ended, subject to organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging qualified women and candidates from underrepresented groups to apply. The organization also commits to providing reasonable accommodations during the assessment process for shortlisted candidates. It is important to note that UNOPS does not accept unsolicited resumes, and applications received after the closing date will not be considered. Only shortlisted candidates will be contacted for further assessments.