Finance Assistant

Job Advertisement

Position Title: Finance Assistant
Location: Chisinau
Country: Moldova
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global development network established in 1965, with a mission to eradicate poverty and reduce inequalities through sustainable development. UNDP operates in approximately 170 countries and territories, working with governments and people to address development challenges. The organization emphasizes the importance of diversity, equity, and inclusion, valuing the multiplicity of nations and cultures in which it operates. UNDP is committed to fostering an inclusive environment where all personnel can contribute to its mission, and it actively encourages applications from individuals belonging to marginalized or excluded populations. UNDP has a strict policy against sexual exploitation, harassment, and discrimination, ensuring that all selected candidates undergo rigorous reference and background checks.

Job Overview:
The Finance Assistant plays a crucial role in providing financial services that ensure high quality, accuracy, and consistency of work within the UNDP framework. Reporting to the Operations Manager and Head of Finance Unit, the Finance Assistant is responsible for promoting results-based management principles and a client-oriented approach in line with UNDP rules and regulations. The position requires close collaboration with various teams, including Operations, Programme, and project teams, to effectively achieve results and address complex operational issues. The Finance Assistant is expected to maintain full compliance with UNDP programming, financial, procurement, and administrative rules, as well as implement effective internal control systems. This role is vital for ensuring that financial processes are executed smoothly and that the organization meets its operational goals.

Duties and Responsibilities:
The Finance Assistant's duties and responsibilities include:

• Financial Support: Ensuring compliance of financial processes and records with UN/UNDP rules; assisting in the preparation of purchase orders and vouchers; following up on payment-related issues with suppliers; preparing finance-related letters; contributing to recurring and special reports for budget preparations and audits; verifying supplier information in Quantum; and undertaking other financial and administrative tasks as needed.
• Cost-Recovery Support: Performing monthly calculations of cost-recovery for services provided by UNDP; preparing and sending cost-recovery invoices; and assisting with the implementation of a cost-recovery control system.
• Accounting and Administrative Support: Entering or uploading payment data into online banking platforms; ensuring proper verification of payment-related documents; preparing travel requests and claims; maintaining salary project bank card systems; verifying supplier reconciliation reports; supporting budget management and revisions; preparing VAT refund reports; assisting with corrective actions on unposted invoices; maintaining accounts receivables; and archiving finance records.
• Competencies: The Finance Assistant is expected to achieve results, think innovatively, learn continuously, adapt with agility, act with determination, engage and partner with others, and enable diversity and inclusion in their work.

Required Qualifications:
The required qualifications for the Finance Assistant position include:

• Education: A minimum of secondary education is required, with a university degree in economics, finance, accounting, law, public administration, international relations, or a related field being preferred.
• Work Experience: At least five years of relevant work experience with secondary education or two years with a university degree in administrative work, accounting/finance, economics, audit, or related fields is required. Previous experience with UN organizations is a strong advantage. Proficiency in using computers and office software packages, particularly MS Word and Excel, is essential, along with advanced knowledge of spreadsheet and database packages.
• Skills: Candidates should demonstrate cultural sensitivity, fairness, accountability, and the ability to handle multiple tasks while prioritizing effectively. They should also possess strong communication skills, both oral and written, to prepare accurate reports and documents.

Educational Background:
The educational background required for the Finance Assistant position includes a minimum of secondary education, with a preference for candidates holding a university degree in fields such as economics, finance, accounting, law, public administration, or international relations. This educational foundation is essential for understanding the financial processes and regulations that govern the role.

Experience:
The level of experience needed for the Finance Assistant position includes a minimum of five years of relevant work experience for candidates with secondary education or two years for those with a university degree. Experience in administrative work, accounting/finance, economics, audit, or related fields is required, with a strong preference for candidates who have previously worked with UN organizations. Familiarity with development assistance or related work for donor organizations, consulting companies, or NGOs is also beneficial.

Languages:
Fluency in English, Romanian, and Russian is mandatory for the Finance Assistant position. Knowledge of one or more minority languages relevant to Moldova, such as Romani, Gagauzian, Bulgarian, Ukrainian, or sign language, is considered an asset and may enhance a candidate's suitability for the role.

Additional Notes:
Additional notes regarding the Finance Assistant position include that UNDP reserves the right to select one or more candidates from this vacancy announcement and may retain applications for similar positions at the same grade level. The organization has a zero-tolerance policy towards sexual exploitation and misconduct, and all selected candidates will undergo rigorous reference and background checks. UNDP is committed to being an equal opportunity and inclusive employer, ensuring that discrimination based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status does not occur. Furthermore, candidates should be aware that the United Nations does not charge any fees in connection with the application or recruitment process.