Administrative and Finance Officer

Job Advertisement

Position Title: Administrative and Finance Officer
Location: Abuja
Country: Nigeria
Deadline Date: 10-MAR-2025

Job Details

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. With a workforce of over 2,000 employees, UNESCO operates in more than 190 countries, focusing on building peace in the minds of men and women. The organization emphasizes the importance of education, cultural heritage, and scientific advancement as fundamental pillars for sustainable development and global cooperation.

Job Overview:
The Administrative and Finance Officer position at UNESCO in Abuja is a critical role that involves providing high-level administrative support and ensuring compliance with organizational rules and regulations. The incumbent will work under the supervision of the Finance and Administrative Officer and will be responsible for a variety of functions including financial management, budget preparation, human resources administration, and logistics. This position requires a proactive approach to problem-solving and the ability to work effectively in a multicultural environment. The officer will act as a certifying officer, provide guidance on administrative procedures, and ensure that financial resources are managed efficiently. The role also involves preparing budget reports, monitoring expenditures, and assisting in the preparation of financial statements and budgets. The successful candidate will play a key role in supporting the overall mission of UNESCO by ensuring that the office operates smoothly and effectively.

Duties and Responsibilities:
The duties and responsibilities of the Administrative and Finance Officer include: acting as a certifying officer for financial transactions, providing guidance on administrative rules and procedures, advising on operational transactions, recommending process improvements, supervising office maintenance and security, ensuring proper accounting of financial resources, scheduling payments, developing budget estimates, monitoring expenditures, preparing financial statements, investigating anomalies in accounts, assisting with coding and data entry, preparing budget reports, handling complex HR cases, issuing non-staff contracts, liaising with central services, conducting procurement activities, resolving issues related to delivered goods, and ensuring compliance with security travel requirements.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational education. A minimum of 8 years of relevant professional experience in administration, finance, accounting, or audit is required. The ideal candidate should possess excellent analytical skills, problem-solving abilities, and the capacity to handle confidential matters with discretion. Strong interpersonal skills and the ability to build effective working relationships are essential, along with a proactive approach to improving results. Proficiency in MS Office and ERP systems is also required.

Educational Background:
The educational background required for this position includes a completed secondary, technical, or vocational education. A Technical Diploma or Bachelor's Degree in Finance, Business Administration, Accounting, or a related discipline is desirable and may enhance a candidate's application.

Experience:
The position requires a minimum of 8 years of relevant professional experience in administration, finance, accounting, or audit. Experience in human resources and relevant work experience within an international organization or the UN System is highly desirable. Candidates should also have experience in preparing reports to monitor budget implementation and analyzing financial information.

Languages:
Excellent knowledge of English, both oral and written, is mandatory for this position. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
This position is a fixed-term contract for a duration of 2 years, with the possibility of renewal. It is open to both internal and external candidates, but only those entitled to work in Nigeria may apply. The approximate annual starting salary for this position is 22,559 US Dollars, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes the importance of diversity and encourages applications from candidates of various backgrounds, including those from under-represented Member States, minority groups, indigenous groups, and persons with disabilities.