Administrative Officer

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Position Title: Administrative Officer
Location: Jakarta
Country: Indonesia
Deadline Date: 25-NOV-2024

Job Details

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. The organization operates in over 190 countries and has a workforce of approximately 2,000 employees. UNESCO is dedicated to fostering a culture of peace, promoting sustainable development, and ensuring access to quality education for all.

Job Overview:
The Administrative Officer position at UNESCO in Jakarta involves providing high-level administrative support and services across various specialized areas. The incumbent will work under the authority of the Director/Head of the Office and directly report to the Finance and Administrative Officer. This role is crucial for ensuring compliance with organizational rules, regulations, and policies. The officer will be responsible for overseeing financial resources, managing budgets, and ensuring that all administrative processes are efficient and effective. The position requires a proactive approach to problem-solving and the ability to interpret complex administrative issues. The Administrative Officer will also play a key role in advising on operational transactions and recommending improvements to administrative processes. This position is essential for maintaining the integrity and efficiency of the office's operations, making it a vital part of the team.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Officer include acting as a certifying officer for financial transactions, providing guidance on administrative rules and procedures, advising on operational transactions, and recommending modifications to processes. The officer will ensure that financial resources are accounted for, assist in preparing financial statements and budgets, monitor expenditures, and investigate discrepancies. Additionally, the officer will handle complex HR cases, issue contracts, and liaise with central services for clarifications. Responsibilities also extend to logistics, including procurement and inventory management, ensuring compliance with security requirements, and preparing requisitions for supplies. The role requires a commitment to teamwork and the ability to adapt to changing priorities and deadlines.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational school education. A minimum of eight years of relevant work experience in administration, finance, HR, and logistics is required. The position demands excellent interpersonal and communication skills, strong service orientation, and the ability to analyze and interpret financial data. Candidates should possess excellent organizational skills, proficiency in MS Office applications, and the ability to work under pressure while managing complex situations. The ability to work collaboratively in a team environment is essential, as is flexibility in adjusting work schedules to meet deadlines.

Educational Background:
The educational background required for this position includes completed secondary education, with a preference for candidates who have specialized training or courses in Administration, Finance, Accounting, or Human Resources. Additional qualifications in related fields will be considered an asset.

Experience:
The position requires a minimum of eight years of relevant work experience in general administration, finance, budget management, HR, and logistics. Experience within the UN system or international organizations is highly desirable, as it provides familiarity with the specific operational and regulatory frameworks of such institutions.

Languages:
Candidates must have excellent knowledge of the English language, both spoken and written. Knowledge of another official UNESCO language, such as Chinese, French, Russian, or Spanish, is considered a desirable qualification and would enhance a candidate's profile.

Additional Notes:
This position is a fixed-term contract for a duration of two years, with the possibility of renewal. It is open to both internal and external candidates, but only those entitled to work in Indonesia may apply. The role is full-time, and candidates should be prepared for a selection process that may include tests, assessments, and competency-based interviews. UNESCO offers a competitive salary, starting at approximately IDR 330,531,000 annually, along with benefits such as annual leave, family allowance, medical insurance, and a pension plan. The organization emphasizes diversity and encourages applications from under-represented groups.