Facilities Maintenance Specialist

Job Advertisement

Position Title: Facilities Maintenance Specialist
Location: Juba
Country: South Sudan
Deadline Date:

Job Details

Job Posting Organization:
CTG (Compassionate Technology Group) is an organization that supports humanitarian projects in fragile and conflict-affected countries around the world. Established in 2006, CTG has a mission to provide rapid and cost-effective services for development and humanitarian missions. With a presence in 17 countries across the Middle East, Africa, Europe, and Asia, CTG has successfully placed over 20,000 staff globally. The organization specializes in recruiting, deploying, and managing personnel with the right skills to implement various humanitarian and development projects, ranging from administrative roles to specialized medical positions. CTG prides itself on its ability to mobilize staff quickly, often within 48 hours, to respond to emergencies and crises, such as the Ebola outbreak in West Africa. Their efficient HR, logistical, and operational services save multilateral organizations time and money, allowing them to focus on their core services. For more information, visit www.ctg.org.

Job Overview:
The Facilities Maintenance Specialist is a critical role that requires strong technical knowledge, administrative skills, and organizational abilities. The incumbent will support the maintenance team by collecting data and analyzing mission reports, working closely with technicians to identify issues related to material purchases, consumption, and service provision. Additionally, the Facilities Maintenance Specialist will collaborate with the Facility Manager to enhance team performance and maintain high standards for safety, functionality, and efficiency within the facilities. This position is essential for ensuring that all facilities are well-maintained and operational, contributing to the overall success of the organization's missions in Juba and its field offices.

Duties and Responsibilities:

• Maintenance Planning and Management: Collect and track data related to preventive and routine maintenance plans for client facilities in Juba and field offices. Assess the condition of existing facilities and monitor the progress of regular inspections, repairs, and upgrades. Coordinate renovations, repairs, and installations with contractors, ensuring that work quality meets client standards.
• Contractor and Vendor Coordination: Monitor and evaluate service provider performance, suggest improvements, and ensure timely project completion. Implement safety protocols in accordance with global standards and local regulations. Coordinate emergency maintenance services for urgent facility-related issues.
• Documentation and Reporting: Maintain accurate records of maintenance activities, repairs, and inspections for all facilities. Prepare regular reports on maintenance activities, budget status, and project updates for the Head of Management Services. Keep an updated inventory of facility assets in collaboration with the asset management team and manage stock of maintenance-related materials. Analyze maintenance and operational data to generate detailed reports for management, providing insights into facility utilization for informed decision-making. Monitor expenditures to ensure cost-effective procurement of maintenance supplies, equipment, and services. Support the assignment and tracking of progress for support tickets raised.
• Capacity Building: Guide on-site staff in basic maintenance procedures and safety protocols to promote sustainability and self-sufficiency in routine upkeep. Provide technical guidance to facility staff on maintenance best practices and resource management.
• Perform any other related assignments as required.

Required Qualifications:
The ideal candidate for the Facilities Maintenance Specialist position should possess excellent office organization skills with a keen attention to detail. Strong communication and interpersonal skills are essential, as the role requires effective collaboration in a multicultural environment. Problem-solving and crisis management skills are also necessary to address facility-related challenges. Proficiency in computer programs such as PowerPoint, Word, and Excel is required, along with good writing and oral communication skills in English. A customer service-oriented attitude is highly valued in this role.

Educational Background:
While the specific educational background required for the Facilities Maintenance Specialist position is not explicitly stated, it is generally expected that candidates have a relevant degree or certification in facilities management, engineering, or a related field. This educational foundation will provide the necessary technical knowledge and skills to effectively perform the duties associated with the role.

Experience:
Candidates should have a proven track record of experience in facilities maintenance or a related field. The level of experience required may vary, but it is typically expected that candidates have several years of relevant experience, particularly in managing maintenance activities, coordinating with contractors, and ensuring compliance with safety standards. Experience in a humanitarian or development context may be advantageous, given the nature of CTG's operations.

Languages:
Fluency in English is mandatory for this position, as effective communication is crucial for collaboration and reporting. Additional language skills may be considered an asset, particularly if they are relevant to the local context or the communities served by CTG.

Additional Notes:
Qualified female candidates are encouraged to apply for this role, reflecting CTG's commitment to diversity and inclusion in the workplace. It is important to note that CTG maintains a zero-tolerance policy towards sexual exploitation and abuse (SEA), as outlined in its Code of Conduct. All staff members are required to adhere to this Code of Conduct at all times. Furthermore, CTG does not charge candidates any fees during the recruitment process, ensuring a fair and transparent hiring process.