Finance and Administrative Assistant

Job Advertisement

Position Title: Finance and Administrative Assistant
Location: Bonn
Country: Germany
Deadline Date:

Job Details

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO has a mission to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has more than 7,000 employees worldwide. WHO focuses on various health issues, including communicable diseases, environmental health, and health systems strengthening, aiming to ensure universal access to quality health services.

Job Overview:
The Finance and Administrative Assistant position at the WHO European Centre for Environment and Health in Bonn is crucial for supporting the technical programs of the center. The incumbent will ensure adherence to WHO financial rules and regulations while providing essential administrative support. This role involves managing financial transactions, preparing reports, and maintaining accurate records in the accounting system. The assistant will also coordinate with various departments to facilitate smooth operations and support the overall mission of the center, which is to address health challenges related to the environment and communicable diseases. The position requires a proactive approach to problem-solving and a commitment to maintaining high standards of accuracy and efficiency in financial management and administrative tasks.

Duties and Responsibilities:
The incumbent will be responsible for a variety of finance and administrative duties, including but not limited to: managing the Bonn e-Imprest account, inputting financial transactions, generating monthly reconciliations, and preparing reports for both bank and petty cash. The assistant will check invoices for compliance with APIA requirements, confirm receipt of services in the GSM system, and manage petty cash disbursements. Additionally, the role involves liaising with the Global Service Desk to resolve outstanding invoice issues, preparing recurring financial reports, and maintaining contact with local banks for online banking transfers. The assistant will also manage corporate suppliers, issue service requisitions, maintain the fixed assets inventory, and support the onboarding of new staff. Organizing meetings and events, monitoring the WHO/ECEH email for inquiries, and acting as a liaison with the Protocol Office of the German Ministry of Foreign Affairs are also key responsibilities.

Required Qualifications:
Candidates must possess a secondary school graduation or equivalent technical or commercial school education. Desirable qualifications include higher education from an accredited institution and specialized training in finance, administration, or management. Proven skills in standard office software such as Windows, Word, Excel, Outlook, and PowerPoint are essential, along with experience in accounting software and ERP systems. Knowledge of WHO policies and procedures is required, and candidates should demonstrate a commitment to continuous professional development in IT skills and financial management.

Educational Background:
The essential educational requirement for this position is equivalent to graduation from secondary school or a technical/commercial school. Desirable qualifications include higher education from an accredited institution, with a focus on finance, administration, or management. Basic training in accounting principles is also preferred, as it will aid in the execution of financial tasks and responsibilities.

Experience:
Candidates should have at least five years of progressively responsible experience in finance and administrative roles, with a minimum of two years of bookkeeping experience. Desirable experience includes working within WHO or other UN agencies, which would provide familiarity with the organization's operational procedures and standards.

Languages:
Expert knowledge of English and German is essential for this position. Proficiency in additional languages is considered desirable and may enhance a candidate's application, particularly in a multicultural work environment.

Additional Notes:
This position offers an attractive remuneration package, including an annual net base salary starting at EUR 44,919, subject to mandatory deductions for pension contributions and health insurance. Staff members are entitled to 30 days of annual leave. The vacancy notice may be used to fill other similar positions at the same grade level. Candidates under serious consideration will be contacted, and a written test or video assessment may be part of the screening process. The WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented Member States. The position is subject to local recruitment, and candidates must confirm their vaccination status as required by WHO before undertaking the assignment.