Associate Programme Management Officer

Job Posting Organization:
The position is within the United Nations Support Office in Haiti, which operates under the broader framework of the United Nations. The UN aims to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The organization has a global presence, with numerous offices and missions worldwide, working towards various humanitarian and development goals. The UN Support Office in Haiti specifically focuses on supporting the country's recovery and development efforts following natural disasters and political instability. The office is staffed by a diverse group of professionals dedicated to fostering sustainable development and stability in Haiti.

Job Overview:
The Associate Programme Management Officer plays a crucial role in the Office of the Head of Mission, reporting directly to the Senior Programme Management Officer. This position involves a variety of responsibilities aimed at facilitating communication and coordination between the Mission and the host government authorities. The officer will assist in organizing meetings, tracking action points, and preparing briefing materials for senior leadership. The role requires a keen understanding of local political dynamics and the ability to identify risks and opportunities that may affect the Mission's operations. The officer will also be responsible for maintaining communication with state protocol during official events and ensuring that all necessary arrangements are made for the Head of Mission's engagements. This position is vital for ensuring that the Mission operates effectively within the local context and adheres to the established protocols and customs.

Duties and Responsibilities:
The Associate Programme Management Officer will undertake a range of duties, including but not limited to: arranging meetings between Mission officials and government authorities, tracking requests and action points, collaborating with team members for effective liaison with the host government and diplomatic community, monitoring local political developments, preparing briefing notes and updates for senior leadership, providing early warning analysis on local government developments, managing official correspondence with government authorities, maintaining communication with state protocol during events, coordinating visits and activities for the Head of Mission, planning ceremonies and conferences, maintaining an up-to-date mailing list of government and diplomatic contacts, cooperating with Mission Support Division for necessary clearances, familiarizing staff with local laws, assisting in medical emergencies, and performing other duties as required.

Required Qualifications:
Candidates must possess a strong professional background, demonstrating professionalism, effective communication skills, and the ability to plan and organize tasks efficiently. The role requires a commitment to gender equality and the ability to work collaboratively in a diverse environment. The ideal candidate should exhibit a high level of integrity and ethical standards, as well as the ability to remain calm under pressure and handle challenging situations with poise. Additionally, candidates should be adaptable and open to feedback, continuously seeking to improve their performance and contribute positively to the team.

Educational Background:
An advanced university degree (Master's degree or equivalent) in Law, Political Sciences, Public Relations, or other related fields is required. Alternatively, a first-level university degree combined with qualifying experience may be accepted in lieu of the advanced degree. This educational background is essential for understanding the complexities of international relations and the operational framework of the United Nations.

Experience:
A minimum of two years of progressively responsible experience in a similar or related position is required. Candidates with experience in the front office of a head of entity, handling protocol and liaison tasks with host government authorities, or working in the private sector or NGOs will be viewed favorably. This experience is crucial for navigating the complexities of the role and ensuring effective communication and coordination with various stakeholders.

Languages:
English and French are the working languages of the United Nations Secretariat. For this position, proficiency in both languages is required, with a minimum level of proficiency as outlined in the UN Language Framework. Candidates must demonstrate strong reading, writing, listening, and speaking skills in both languages to effectively communicate and collaborate within the UN environment.

Additional Notes:
The appointment for this position is limited to the UN Support Office in Haiti, and candidates must be nationals of Haiti. Those selected from outside the duty station will be responsible for their relocation expenses. Local recruitment staff members are not eligible for allowances or benefits exclusive to international recruitment. The UN is committed to achieving gender balance and encourages female candidates to apply. The recruitment process will include an evaluation of qualified candidates, which may involve a written assessment and a competency-based interview. The UN does not charge any fees during the recruitment process.