Programme Assistant (Research Assessment and Monitoring - RAM)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and ensuring security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all. WFP has been recognized for its efforts, notably being awarded the Nobel Peace Prize in 202

• The organization values diversity and inclusion, striving to create a workplace where everyone feels respected and valued, regardless of their background or identity. WFP is committed to professional development, offering various training and career advancement opportunities to its employees, and encourages a collaborative work environment that fosters teamwork and innovation.

Job Overview:
The Programme Assistant (Research Assessment and Monitoring - RAM) position at WFP involves providing administrative support to the RAM team, which is responsible for delivering analytical evidence to guide WFP's operational response in Senegal. The role requires the assistant to manage the WFP hotline, serve as a liaison between field monitors and central units, and ensure effective communication and information sharing. The assistant will play a crucial role in the daily operations of the RAM unit, contributing to the overall effectiveness of WFP's mission in the region. The position is designed for individuals who are proactive, organized, and capable of handling multiple tasks efficiently while maintaining a high level of accuracy and attention to detail. The successful candidate will be expected to engage with various stakeholders, manage administrative and financial tasks, and support the organization of meetings and events, all while adhering to WFP's values and standards.

Duties and Responsibilities:
The specific duties and responsibilities of the Programme Assistant include:

• Managing the daily operations of the WFP hotline, ensuring timely reporting and communication with the Programme and RAM units.
• Handling administrative and financial tasks related to the RAM unit, including processing documents and maintaining records.
• Organizing internal meetings and events, taking notes, and preparing reports as needed.
• Overseeing corporate information systems (COMET, Databridge, MoDA) to ensure data accuracy and accessibility for staff.
• Building and maintaining relationships with other units and external partners to facilitate information sharing and service delivery.
• Supporting the unit in monitoring partnerships and managing partner payments.
• Acting as a liaison between the RAM unit and field monitors to ensure effective communication and data sharing.
• Collecting data and performing simple analyses to support effective information management.
• Performing any other related tasks as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Programme Assistant position include:

• Completion of secondary education in a relevant functional area, with at least five years of experience in management, administration, logistics, or related fields.
• Proven experience in administrative tasks such as managing hotlines, scheduling, document preparation, record-keeping, and correspondence management.
• Familiarity with internal financial management systems (WINGS) and contract management systems (COUPA).
• Strong organizational skills to coordinate meetings, events, and associated logistics.
• Ability to analyze data, prioritize tasks, and manage deadlines effectively.
• Excellent written and verbal communication skills, including the ability to draft professional emails, reports, and documents.
• Proficiency in Microsoft Office tools and a good understanding of common procedures and methods for completing assigned tasks with minimal supervision.
• Ability to demonstrate tact and courtesy in interactions with diverse individuals and to identify and resolve data discrepancies as needed.

Educational Background:
The educational background required for this position includes the completion of secondary education. Candidates with further education in relevant fields such as management, administration, or logistics will be preferred. A strong foundation in these areas is essential for effectively supporting the RAM unit's operations and contributing to WFP's mission.

Experience:
Candidates should possess a minimum of five years of relevant experience in management, administration, or logistics. Experience in humanitarian or development contexts is highly desirable, as it provides valuable insights into the operational challenges faced by WFP and its partners. Familiarity with the specific tasks and responsibilities outlined in the job description will be critical for success in this role.

Languages:
Fluency in French (level C) is mandatory for this position, as it is the primary language of communication within WFP in Senegal. A practical knowledge of local languages such as Wolof, Puular, Mandingue, Serere, Diola, etc., and/or English is highly desirable, as it enhances communication with local stakeholders and partners.

Additional Notes:
The position is a fixed-term contract for a duration of 12 months, with the possibility of renewal based on performance and organizational needs. The role is based in Dakar/Diamniadio, Senegal, and is classified at the GS-5 level. WFP is committed to promoting an inclusive work environment and encourages applications from qualified female candidates. The organization offers an attractive compensation package and invests in the personal and professional development of its employees through various training and mentorship programs. All applications must be submitted through WFP's online recruiting system, and only shortlisted candidates will be contacted for further steps in the recruitment process.