Administrative Assistant (Internal Control)

Job Posting Organization:
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO has a mission to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. The organization operates in over 130 countries and has a workforce of more than 12,000 employees. FAO's Regional Office for Asia and the Pacific (RAP) plays a crucial role in addressing regional priorities for food security, agriculture, and rural development, ensuring a multidisciplinary approach to programs and facilitating partnerships across the region.

Job Overview:
The Administrative Assistant (Internal Control) is responsible for performing a variety of routine administrative transactions and office support functions that contribute to the efficient operation of the work unit. This role requires the individual to act independently in routine matters while ensuring compliance with FAO's rules and regulations. The position is integral to the smooth functioning of the office, as it involves data management, financial record-keeping, and communication with various stakeholders. The Administrative Assistant will support the Finance Unit in managing financial transactions, maintaining records, and preparing reports, thereby playing a vital role in the overall output of the work unit.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Assistant (Internal Control) include retrieving, entering, selecting, and analyzing data from various sources, ensuring the accuracy of documents, and performing necessary calculations. The individual will assemble and review documentation for processing workforce, travel, or financial actions, maintain imprest accounts, reconcile expenditures, and assist in preparing reports. Additionally, the role involves maintaining detailed records of budget estimates, obligations, and available balances, preparing routine correspondence, maintaining local inventory records, and liaising with local banks and financial institutions. The Administrative Assistant will also support personnel administration, recruitment, payroll, and other HR-related duties, and perform any other related tasks as required.

Required Qualifications:
Candidates must possess secondary school education and have a minimum of three years of experience in administrative and office support work. A working knowledge of English at proficiency level C is mandatory. Candidates should also have good knowledge of MS Office applications, internet usage, and office technology equipment. Familiarity with accounting software and information systems for data management is essential. Additionally, candidates must be nationals of Thailand or possess a valid work permit and reside within commuting distance of the duty station.

Educational Background:
The minimum educational requirement for this position is secondary school education. This foundational education is essential for understanding the administrative processes and procedures necessary for effective office support.

Experience:
Candidates are required to have at least three years of experience in administrative and office support roles. This experience should encompass a range of administrative tasks, including data management, financial record-keeping, and communication with various stakeholders, which are critical for the successful execution of the responsibilities associated with this position.

Languages:
A working knowledge of English at proficiency level C is mandatory for this position. This proficiency is necessary for effective communication within the organization and with external stakeholders. While English is the primary language required, additional language skills may be considered an asset, particularly in a diverse work environment.

Additional Notes:
The position is classified under the General Service Staff category, which means that candidates must be locally recruited. To be eligible, candidates must be nationals of Thailand or possess a valid visa or work permit. The role is full-time, and candidates must reside within commuting distance of the duty station at the time of application. The position may involve working under pressure and tight deadlines, requiring strong organizational and time management skills. Compensation and benefits will be in accordance with FAO's policies and regulations.