Finance Associate

Job Posting Organization:
FHI 360 is an international development organization that stands out for its rigorous, evidence-based approach. Established with a mission to improve lives through integrated, evidence-based solutions, FHI 360 employs approximately 4,400 people across the United States and around the world. The organization operates from a network of 60 offices and is committed to working in partnership at all levels, leveraging multidisciplinary expertise to create a sustainable impact on individuals, families, communities, and countries. FHI 360's work spans various sectors including health, nutrition, education, economic development, civil society, environment, and research, aiming to improve the daily lives of millions of people.

Job Overview:
The Finance Associate position is crucial for ensuring the operational efficiency and compliance of FHI 360's programs in the Democratic Republic of the Congo, particularly in response to the Ebola virus outbreak declared on May 15, 202

• Under the supervision of the Finance Officer, the Finance Associate will be responsible for managing various payments related to program activities, reconciling financial documents, and archiving accounting records within the finance office. This role requires a strong understanding of financial procedures and compliance, as the Finance Associate will ensure that all payments made under the STRIDES program are justified and documented according to FHI 360's established protocols. The position demands a proactive approach to financial management and a commitment to maintaining the integrity and confidentiality of financial information.

Duties and Responsibilities:
The Finance Associate will support the Finance Officer in verifying financial and accounting documents, which includes receiving invoices from suppliers, checking their accuracy, and ensuring all supporting documentation is complete before processing payments. The Associate will establish liquidity needs in consultation with the Finance Officer for payments, prepare payments for suppliers and partners while ensuring strict adherence to FHI 360's procedures, and manage disbursements related to program activities. Additionally, the Associate will verify payment justifications, scan all accounting documents, and upload them to the country office's SharePoint in a timely manner. The role also involves guiding program staff on the defined procedures and ensuring that activities comply with various terms of reference, reporting any discrepancies to the supervisor. The Finance Associate will be responsible for organizing and archiving accounting documents according to FHI 360's procedures, ensuring the security" style="border-bottom: 1px dotted #007bff !important;">security, reliability, and confidentiality of financial information, and assisting in the organization and preparation of audits and monthly financial statements. Furthermore, the Associate will verify petty cash expenditures to ensure they are accurate and well-documented.

Required Qualifications:
Candidates must possess a minimum of a university degree (BAC minimum) in management, accounting, economics, or a related field. A strong background in finance and accounting is essential, with 3 to 5 years of proven professional experience in these areas. Previous work experience within programs funded by the U.S. government (Department of State) is a significant advantage. Experience in a national and/or international NGO in a similar role is also preferred. Proficiency in office tools such as Word, Excel, and Outlook is required, along with excellent written and oral communication skills in French. Knowledge of a local language and English is considered an asset. Candidates should demonstrate strong writing skills, the ability to meet deadlines, attention to detail, and a commitment to quality. Attributes such as rigor, flexibility, teamwork, honesty, and availability are essential, along with the ability to handle stress and a good capacity for listening and taking initiative.

Educational Background:
The educational background required for this position includes a minimum of a university degree (BAC minimum) in fields such as management, accounting, economics, or any other relevant area related to the position. This foundational education is critical for understanding the financial principles and practices necessary for the role.

Experience:
The position requires 3 to 5 years of relevant professional experience in accounting and finance. Candidates with prior experience working in programs funded by the U.S. government will have a competitive advantage. Experience in a similar role within a national or international NGO is also highly desirable, as it demonstrates familiarity with the operational and compliance requirements of such organizations.

Languages:
Fluency in French, both written and spoken, is mandatory for this position. Proficiency in a local language is also required, and knowledge of English is considered an asset. The ability to communicate clearly and positively with clients and staff is essential, along with strong writing skills and the capacity to meet deadlines.

Additional Notes:
This position is a local fixed-term contract, and candidates are encouraged to submit their application, including a cover letter and an updated CV detailing their previous roles, responsibilities, and at least three verifiable professional references. Candidates should also attach copies of their diplomas and employment certificates. Applications should be submitted through the organization's website, and only shortlisted candidates will be contacted for further steps in the recruitment process. FHI 360 strongly encourages female candidates to apply. The expected salary range for this role is USD 16,500 - 22,000 annually for gross salary (basic and allowances) for national local hires. The organization considers various factors when determining salary offers, including relevant experience and education, internal equity, market pay, and budget constraints. FHI 360 is committed to equal opportunity and affirmative action, ensuring that no discrimination occurs based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, or any other characteristic protected by law.