Team Assistant

Job Posting Organization:
The position is located within the Human Resources Management Section of the Division of Administration at the United Nations Economic Commission for Africa (ECA). The ECA was established to promote the economic and social development of its member states and to foster regional integration. The organization operates in multiple countries across Africa, focusing on various development issues, including economic growth, social development, and environmental sustainability. The ECA aims to provide a platform for dialogue and collaboration among member states and other stakeholders to address the continent's challenges and opportunities.

Job Overview:
The Team Assistant position is crucial for supporting the Chief Human Resources Officer and the HR function within the ECA. The incumbent will be responsible for a variety of HR-related tasks, including the development of workflows and standard operating procedures, organizing HR events, and coordinating activities across different units. The role requires a proactive approach to assist in the implementation of staff engagement initiatives and to provide administrative support to the HR office. The individual will also be involved in content development for the ECA intranet and will play a key role in ensuring that HR processes are efficient and effective. This position is expected to deliver timely HR functions and contribute to the overall mission of the ECA in enhancing human resources management.

Duties and Responsibilities:
The duties and responsibilities of the Team Assistant include: 1) Assisting the Chief of Human Resources in developing and finalizing HR workflows and standard operating procedures. 2) Organizing key HR events and coordinating the work of the HR function across different units. 3) Developing content for HR activities and initiatives for the ECA intranet. 4) Implementing and monitoring activities related to the staff engagement action plan. 5) Creating a single-window access process for administrative services for staff members. 6) Providing office support and administrative functions to the Chief HRO. 7) Monitoring processes and scheduling related to the Section's outputs and tasks. 8) Researching and compiling information for reports and meetings. 9) Generating statistical reports and work orders using databases. 10) Proofreading documents for accuracy and adherence to standards. 11) Providing secretarial and logistical support for meetings and conferences. 12) Assisting in website management by posting documents. 13) Performing other duties as assigned by the supervisor.

Required Qualifications:
The position requires a high school diploma as a minimum qualification. Additional studies in administration, social sciences, or management are desirable. Candidates should have relevant work experience of at least four years in administration, with a preference for those who have experience in an international organization. Experience in human resources and process improvement is also desirable, indicating a need for candidates who can contribute to enhancing HR functions effectively.

Educational Background:
A high school diploma is mandatory for this position. Candidates with additional qualifications in administration, social sciences, or management will be viewed favorably, as these areas of study are relevant to the functions of the role and the overall objectives of the ECA.

Experience:
Candidates must have a minimum of four years of relevant work experience in administration. Experience in an international organization is a requirement, as it demonstrates familiarity with the operational standards and practices of such entities. Additionally, experience in human resources and process improvement is considered an asset, as it aligns with the responsibilities of the position.

Languages:
Fluency in English is required for this position, as it is the primary working language of the United Nations. Knowledge of an additional UN official language is advantageous and may enhance a candidate's suitability for the role, reflecting the organization's commitment to multilingualism and diversity.

Additional Notes:
The position is expected to last for a duration of three months. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. This policy ensures that the recruitment process is accessible and fair for all applicants.