Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster global monetary cooperation and secure financial stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator position within the IMF's Non-Concessional Lending Division (NL) is designed for an experienced and motivated individual who will provide essential administrative and organizational support to the division's staff. The role involves managing the workflow of the unit, which includes monitoring the flow of information and adapting to shifting priorities. The successful candidate will engage in multi-tasking, ensuring that the unit's busy work agenda and action items are effectively managed and that deadlines are consistently met. Key responsibilities include proof-reading documents, scheduling and preparing meetings, processing reviews through eReview, and handling travel arrangements and expense reports. The position requires a proactive approach to problem-solving and the ability to work collaboratively within a team environment.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include but are not limited to: managing the workflow of the unit, monitoring the flow of information, tracking shifting priorities, ensuring deadlines are met, proof-reading documents for accuracy, scheduling and preparing meetings, processing reviews through eReview, managing travel arrangements, and preparing expense reports. The candidate will also be responsible for maintaining effective communication within the division and with external stakeholders, coordinating multiple tasks simultaneously, and exercising sound judgment and discretion in all administrative functions. The role requires flexibility in working hours and the willingness to work overtime at short notice as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. At least two of the six required years must be in a lead role. The successful candidate will demonstrate strong administrative, technological, and organizational skills, as well as knowledge of Fund practices and procedures. Familiarity with Fund software applications, particularly Microsoft Word and Excel, and systems such as PeopleSoft FINPROD and HRPROD is essential. Excellent interpersonal skills and the ability to handle multiple tasks accurately under pressure are also required.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Additional qualifications or certifications in administration or related fields may be advantageous but are not explicitly required.

Experience:
The position requires a minimum of six years of relevant experience, with at least two years in a lead role. Candidates should have a proven track record of providing administrative support in a fast-paced environment, demonstrating the ability to manage multiple priorities effectively.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF. Knowledge of additional languages may be considered an asset but is not explicitly required for this position.

Additional Notes:
This vacancy will be filled by a 3-year Term appointment in accordance with the Fund’s employment rules. Regular staff members selected for the position will maintain their open-ended status, while contractual employees will be offered a Term staff appointment. The position is open only to candidates currently residing in the Washington DC metro area. Applicants are required to include a Statement of Interest with their application, which may be used in the screening process.