Associate Supply Officer

Job Posting Organization:
The United Nations High Commissioner for Refugees (UNHCR) is an international organization established to assist persons in need of international protection, including asylum seekers, refugees, stateless persons, and internally displaced persons. The organization operates globally, with a significant presence in various countries, including Mozambique, where it has its main office in Maputo, a sub-office in Pemba, and field offices in Nampula and Cabo Delgado. UNHCR's mission is to safeguard the rights and well-being of refugees and to ensure that everyone can exercise the right to seek asylum and find safe refuge in another state. The organization is committed to ensuring that forcibly displaced individuals receive the support they need to rebuild their lives. UNHCR employs a diverse workforce and collaborates with numerous partners, including governments, NGOs, and other UN agencies, to fulfill its mandate.

Job Overview:
The Associate Supply Officer plays a crucial role in supporting all activities related to the supply chain function within the Area of Responsibility (AoR). This includes planning, sourcing, transport, shipping, customs clearance, and warehousing management. The position is typically supervised by a Senior Supply Officer or other senior staff members who provide guidance and define objectives. The incumbent is expected to maintain regular contact with other UN agencies, partners, NGOs, and commercial contractors to ensure effective supply chain operations that meet the needs of forcibly displaced and stateless persons. The role also involves assisting in the maintenance of a robust supply chain infrastructure capable of accommodating operational needs and enabling timely emergency responses. The Associate Supply Officer is responsible for maintaining ethical and customer-oriented relations with suppliers and partners, ensuring compliance with UNHCR procurement rules, and supporting joint procurement actions when necessary. The position requires a proactive approach to problem-solving and effective communication skills to facilitate collaboration with various stakeholders.

Duties and Responsibilities:
The duties and responsibilities of the Associate Supply Officer include supporting all activities related to the supply chain function, such as planning, sourcing, transport, shipping, customs clearance, and warehousing management. The incumbent will assist in the procurement process to ensure timely and cost-effective delivery of commodities and services. They will identify partners for supply chain projects, develop contacts with UN agencies and government authorities, and ensure accurate records of supply activities. The Associate Supply Officer will manage vendor processes, oversee tender processes, and ensure compliance with quality standards for commodities and services. They will prepare plans for the delivery of relief items, apply UNHCR's sourcing strategy, and manage customs clearance and warehousing. Additionally, the incumbent will monitor supply chain data, resolve local supply chain issues, and disseminate UNHCR's policies on supply chain management. In regional and country operations, the Associate Supply Officer will adapt supply chain structures to local environments, assist in office space procurement, and support the establishment of efficient workforce management. They will also track global supply KPIs and provide guidance to ensure compliance with supply activities.

Required Qualifications:
Candidates must possess a solid understanding of logistics and supply systems, with proven experience in previous positions, preferably within the UN context. Essential qualifications include a proficient knowledge of contract issues, experience in contract negotiations, and the ability to provide technical guidance to subordinate staff. Candidates should demonstrate strong organizational skills, the ability to manage multiple tasks under tight deadlines, and a courteous, service-oriented approach. Desirable qualifications include database management skills, knowledge of ERP systems, and technical knowledge of services and goods purchased by UNHCR. Relevant training in public procurement and knowledge of UN financial regulations are also advantageous.

Educational Background:
The position requires a minimum of a relevant undergraduate degree in fields such as Supply Chain Management, Business Administration, International Commerce, Engineering, or other relevant areas. Candidates with a graduate degree or doctorate in these fields may qualify with fewer years of relevant experience. Additionally, candidates should hold certificates from recognized institutions in purchasing and supply, such as CFIPS, CMIPS, or MCIPS, which are essential for the role.

Experience:
Candidates should have a minimum of three years of relevant experience for the P2/NOB level with an undergraduate degree, two years with a graduate degree, or one year with a doctorate. Relevant experience should include logistics, supply chain management, and procurement within the context of humanitarian operations or similar environments.

Languages:
For this position, proficiency in English and Portuguese is mandatory, with an expected overall ability of at least B2 level. Knowledge of the local language is also beneficial. For international professional and field service jobs, knowledge of the UN working language of the duty station is required if it is not English.

Additional Notes:
This position is classified as a National Professional Officer role, with a regular assignment and a target start date of August 17, 202

• The position is based in Maputo, Mozambique, which is designated as a family duty station with a low-security" style="border-bottom: 1px dotted #007bff !important;">security level. The incumbent will be expected to undertake field missions within Mozambique and Angola as required. The role may involve additional responsibilities as assigned by the Deputy Representative, and candidates should be prepared for potential written tests or oral interviews during the selection process. The living conditions in Maputo include access to basic healthcare, a variety of housing options, and local markets, although precautions against malaria and other health risks are advised.