Project Associate

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global development network that advocates for change and connects countries to knowledge, experience, and resources to help people build a better life. Established in 1965, UNDP operates in approximately 170 countries and territories, working to eradicate poverty and reduce inequalities through sustainable development. The organization focuses on various areas including democratic governance, peacebuilding, climate change, and disaster resilience, and has a significant presence in Ukraine, particularly in supporting recovery and resilience in the wake of ongoing conflicts.

Job Overview:
The Project Associate position is crucial for the implementation of the Ukraine District Heating Programme, which aims to modernize the district heating sector in Ukraine. This role involves supporting project delivery through stakeholder engagement, communication, and outreach activities. The incumbent will coordinate with municipalities, partner banks, and other relevant stakeholders to ensure effective project execution. The Project Associate will also be responsible for knowledge management, documentation, and reporting, ensuring that communication is clear and timely, especially under the challenging conditions of wartime recovery. The position requires a commitment to promoting UNDP’s mandate as a gender-responsive organization, emphasizing zero tolerance for any form of discrimination or abusive behavior.

Duties and Responsibilities:
The duties and responsibilities of the Project Associate include:

• Providing project management assistance by supporting administrative, operational, and logistical processes, ensuring compliance with UNDP’s Programme and Operations Policies and Procedures (POPP).
• Preparing background materials for discussions and drafting meeting minutes, as well as translating and interpreting between Ukrainian and English.
• Supporting financial, procurement, and human resources processes, including managing project financial resources and assisting in recruitment processes.
• Facilitating knowledge building and management by organizing project events and synthesizing lessons learned.
• Maintaining confidentiality and general management files, and ensuring efficient travel arrangements for the project team.
• Supporting the preparation and submission of various project reports, including donor reports and financial reports.
• Engaging with stakeholders to promote effective communication and timely information exchange.

Required Qualifications:
The required qualifications for the Project Associate position include:

• A minimum of seven years of relevant work experience with Secondary Education or four years with a Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline.
• Proficiency in using computers and office software packages is essential.
• Desired skills include experience in UN/UNDP or international organizations, event organization, financial reporting for donors, and procurement of equipment and services. Familiarity with ERP systems, particularly the Quantum platform, is also a desired skill.

Educational Background:
Candidates must possess at least a Secondary Education. A Bachelor’s degree in a relevant field such as Business Administration, Finance, Accounting, or Social Sciences is preferred but not mandatory. Educational qualifications will be considered in conjunction with relevant work experience.

Experience:
The position requires a minimum of seven years of relevant work experience for candidates with Secondary Education or four years for those with a Bachelor’s degree. Experience in administration or project management assistance is essential, with a preference for candidates who have worked in international or development organizations.

Languages:
Fluency in English and Ukrainian is required for this position. English proficiency is necessary for effective communication with international stakeholders, while Ukrainian fluency is essential for local engagement and understanding of the context.

Additional Notes:
The Project Associate position is a full-time role, and while the specific contract duration is not mentioned, it is implied that the role is integral to the ongoing District Heating Programme. UNDP is committed to equal opportunity employment and encourages applicants from diverse backgrounds to apply. The organization emphasizes a zero-tolerance policy towards harassment and discrimination, ensuring a safe and inclusive workplace for all personnel.