Administrative Coordinator

Job Posting Organization:
The International Rescue Committee (IRC) is a prominent international humanitarian non-governmental organization (INGO) founded in 1933 at the behest of Albert Einstein. The IRC operates in over 40 countries and 29 U.S. cities, focusing on responding to the world's most severe humanitarian crises. The organization aims to restore health, safety, education, economic wellbeing, and power to individuals affected by conflict and disaster. With a mission to help people survive, reclaim control of their futures, and strengthen their communities, the IRC employs a diverse workforce dedicated to delivering lasting impact and hope to millions globally.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position is integral to the Airbel Impact Lab, which is the IRC’s Research & Innovation Unit. This role is designed to provide essential executive administrative support to the Chief Research and Innovation Officer (CRIO) and the Senior Leadership Team (SLT). The coordinator will ensure smooth day-to-day operations for a globally distributed team, managing logistics and administrative tasks that are crucial for the effective functioning of the organization. The ideal candidate will be highly organized, detail-oriented, and capable of thriving in fast-paced and complex environments. Responsibilities include calendar management, expense reconciliation, travel coordination, and logistical support for meetings, particularly for the Advisory Board and the new Canada office. The role requires a proactive approach to problem-solving and a commitment to creating conditions that allow teams and leaders to operate efficiently.

Duties and Responsibilities:
The Administrative Coordinator will have a variety of key responsibilities, primarily focused on executive support (75%) and Canada office administration & operations (25%). For executive support, the coordinator will serve as the primary administrative partner to the CRIO, managing a complex and high-volume calendar, anticipating needs, and prioritizing competing demands. They will provide administrative support to the SLT, coordinate domestic and international travel, ensure timely expense reconciliation, prepare meeting logistics, and support decision-making processes. Additionally, the coordinator will manage logistics for the Airbel Advisory Board meetings, continuously seeking opportunities to improve administrative systems and workflows. For the Canada office, the coordinator will support governance and compliance, manage finance and procurement processes, prepare consultant agreements, and provide logistical support to the IRC Canada President.

Required Qualifications:
Candidates should possess 4–6 years of professional experience, ideally with an international NGO or global organization. They must demonstrate the ability to balance multiple priorities in a fast-paced environment and have experience supporting senior leaders with scheduling and administrative tasks. A strong interest in research and innovation within the humanitarian sector is essential, along with a flexible, proactive, and solutions-focused approach. Strong interpersonal skills are necessary for effective collaboration across diverse groups and time zones, and a dedication to excellent customer service and timely problem-solving is expected. Proficiency in Microsoft Office applications is required, and strong written and spoken English is mandatory, with proficiency in French, Spanish, or Arabic considered an advantage.

Educational Background:
While the job description does not specify exact educational requirements, candidates are typically expected to have a relevant degree or equivalent experience in administration, management, or a related field. A background in humanitarian studies, international relations, or a similar discipline may be beneficial, particularly for understanding the context in which the IRC operates.

Experience:
The position requires 4–6 years of professional experience, preferably in roles that involve administrative support within international NGOs or global organizations. Candidates should have a proven track record of managing multiple priorities and supporting senior leaders effectively, demonstrating the ability to navigate complex environments and maintain operational efficiency.

Languages:
Strong written and spoken English is mandatory for this position. Proficiency in additional languages such as French, Spanish, or Arabic is advantageous and may enhance a candidate's suitability for the role, particularly in a diverse and international working environment.

Additional Notes:
The compensation for this position ranges from $70,000 to $90,000, depending on various factors such as labor market conditions, job type, internal equity, and budget considerations. The exact offer will be calibrated based on the work location and the individual candidate's experience and skills. The IRC offers a comprehensive benefits package for U.S.-based candidates, including sick days, paid time off, medical and dental insurance, a retirement savings plan, and an Employee Assistance Program. The IRC is an Equal Opportunity Employer, considering all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.