Officer in the President’s Office

Job Posting Organization:
The International Rescue Committee (IRC) was founded in 1933 at the request of Albert Einstein and has since grown into a leading global humanitarian organization. The IRC operates in approximately 40 countries and 25 cities across the United States, responding to some of the world's most severe humanitarian crises. The organization is dedicated to helping individuals whose lives and livelihoods have been disrupted by conflict and disaster, enabling them to recover and regain control over their futures. As the IRC approaches its centennial in 2033, it remains committed to empowering people caught in crises to create lasting change in their lives. The President’s Office plays a crucial role in supporting the IRC's mission by focusing on strategic organization-wide priorities and ensuring effective delivery of services.

Job Overview:
In the role of Officer in the President’s Office, you will provide high-level administrative and logistical support to facilitate the work of the President/CEO. This position is unique and cross-functional, offering a close view of organizational leadership and governance. It requires exceptional judgment, meticulous attention to detail, and the ability to manage sensitive information with discretion. Your responsibilities will include ensuring the smooth and efficient operation of the President’s Office, which is vital for the overall functioning of the organization. You will be tasked with preparing briefing materials, managing communications, scheduling meetings, coordinating travel, and supporting executive board activities, among other duties. This role is integral to maintaining the effectiveness of the President’s Office and supporting the broader goals of the IRC.

Duties and Responsibilities:
The Officer in the President’s Office will have a diverse set of responsibilities, including:

• Meeting & Briefing Preparation: Collecting, organizing, and assembling briefing materials for the CEO's engagements, ensuring completeness and timeliness.
• Email & Communication Management: Overseeing the CEO’s email inbox, prioritizing correspondence, and drafting responses.
• Calendar & Scheduling Management: Coordinating meetings for the President/CEO, managing calendars, and resolving scheduling conflicts.
• Travel Coordination: Arranging travel logistics for the CEO, including flights, accommodations, and itineraries.
• Executive Board & Governance Support: Liaising with Executive Board members to prepare meeting materials and support logistics for board meetings.
• Event & Retreat Management: Planning and executing executive retreats, including venue selection and logistics.
• Cross-Functional Coordination: Collaborating with C-suite executives and senior leadership to support organizational priorities.
• Operations, Finance & Administrative Support: Processing expense reports and managing supplies for the President’s Office.
• Conference & External Engagement Support: Coordinating conference participation and managing related logistics. 1
• Additional Duties: Performing other administrative tasks as needed while maintaining confidentiality.

Required Qualifications:
Candidates should possess a Bachelor's degree or equivalent relevant experience. A minimum of 3-6 years of relevant work experience in a fast-paced environment is required, with a proven track record of high performance and increasing responsibilities. Prior experience as an administrative assistant is essential, and experience in a non-profit business development department is a plus. Familiarity with working alongside high net-worth individuals and senior partners is also advantageous. The ideal candidate will have experience managing communications and priorities at the executive level, demonstrating strong organizational skills and attention to detail.

Educational Background:
A Bachelor's degree is preferred for this position, although equivalent relevant experience will also be considered. The educational background should ideally include coursework or training that supports the administrative and logistical functions required in this role.

Experience:
The position requires 3-6 years of relevant work experience, particularly in a fast-paced environment. Candidates should have progressively increasing responsibilities and a history of high performance. Experience as an administrative assistant is crucial, and familiarity with non-profit operations, especially in business development, is beneficial. The ability to work closely with C-suite leaders and manage executive-level communications is essential.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as a requirement given the nature of the role. Additional language skills may be considered advantageous but are not explicitly stated as necessary.

Additional Notes:
This position is hybrid, requiring an average of 3-4 days per week in the IRC's New York City headquarters. The compensation for this role ranges from $80,000 to $95,000, depending on various factors such as labor market conditions, job type, internal equity, and budget considerations. The IRC offers a comprehensive benefits package that includes a strong retirement plan, learning and development opportunities, comprehensive healthcare, and a generous flexible time-off policy. The organization emphasizes its commitment to diversity and equal opportunity, ensuring that all individuals, regardless of their background, are treated fairly and provided with reasonable accommodations as needed.