Administrative and Logistics Coordinator

Job Posting Organization:
Humanity & Inclusion (HI) is an independent and impartial aid organization that has been operational since 198

• The organization focuses on addressing situations of poverty and exclusion, conflict, and disaster, working closely with people with disabilities and vulnerable populations. HI aims to respond to essential needs, improve living conditions, and promote respect for dignity and fundamental rights. With a presence in over 55 countries, HI has a budget of approximately 200 million euros and employs around 4,000 individuals worldwide. The organization is committed to inclusion and diversity, actively engaging in a disability policy to foster the integration of people with disabilities. HI encourages applicants to indicate any special accommodation needs during the interview process.

Job Overview:
The Administrative and Logistics Coordinator will play a crucial role in streamlining the HR pipeline for the Sudan program, particularly in the context of emergency interventions in Darfur. This position involves close collaboration with the Chad program to formalize administrative access requests, coordinate logistics for staff movements, and ensure the health and safety of team members deployed in challenging environments. The coordinator will be responsible for mapping out processes, coordinating with other international NGOs, and leading the administrative arrangements for staff arrivals, stays, and departures in N'Djamena. The role requires a proactive approach to problem-solving and the ability to adapt processes based on feedback and operational needs. The coordinator will also benchmark medical evacuation options and propose systems to ensure continuity in staffing and operations for the Darfur program.

Duties and Responsibilities:
1) Administrative Access: Collaborate with the Chad program to map and formalize the steps related to access requests, including necessary documentation and stakeholder engagement. Coordinate with other INGOs to benchmark available options for access requests, analyze risks, and develop mitigation measures. Lead and follow up on access requests for Sudan Darfur teams. 2) Administrative and Logistics Arrangements: Formalize resources and processes for staff arrivals, stays, and departures in N'Djamena. Monitor the implementation of the expat visit process for each visitor to Darfur and support the HR and logistics teams in executing these processes. Act as the main point of contact for inquiries regarding deployments in Darfur and ensure continuous improvement of the deployment process. 3) Staff Health: Conduct market analysis to benchmark medical evacuation options from Darfur and formalize the emergency evacuation process. 4) Continuity: Propose systems to ensure continuity of the HR pipeline and develop operational scenarios for the Darfur operations in 2026/2027, including necessary structural and budgetary adaptations.

Required Qualifications:
Candidates must possess at least 3 years of professional experience in support services for international non-governmental organizations (INGOs). Strong planning skills are essential, along with the ability to work effectively under pressure. The ideal candidate should demonstrate proactiveness, productivity, and the capacity to quickly understand complex situations and provide constructive feedback. Patience, creativity, and teamwork are also critical attributes for success in this role.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in fields related to international relations, humanitarian aid, logistics, or administration would be beneficial for this position.

Experience:
The position requires a minimum of 3 years of overall professional experience in support services for INGOs. Candidates should have a proven track record of managing logistics and administrative processes in challenging environments, particularly in emergency settings.

Languages:
Fluency in both English and French is mandatory for this position, as effective communication in these languages is crucial for coordinating with diverse teams and stakeholders.

Additional Notes:
The position is an international contract lasting 2 to 3 months, starting from June 2026, based in N'Djamena. The contract includes social coverage tailored to the mission context, such as unemployment insurance benefits for EU nationals, a pension scheme, and medical coverage with a 50% employee contribution. The salary starts at 2750 € gross per month, with additional benefits including a per diem of 828 € net per month, a hardship allowance of 250 € net per month, 25 paid leave days per year, and a rest and recuperation (R&R) schedule of 5 days every 3 months. Housing will be collective and provided by HI, and local packages will be available for residents.