Facilities Associate I

Job Posting Organization:
FHI 360 is a non-profit organization dedicated to human development, committed to sustainably improving living conditions by providing integrated solutions tailored to local contexts. Established with a mission to address complex development challenges, FHI 360 employs experts across various fields including health, public health threats, education, nutrition, environment, economic development, civil society, youth, research, technology, communication, and social marketing. This diverse expertise creates a unique skill set to tackle the interdependent challenges of current development. FHI 360 operates in multiple countries, focusing on programs like EpiC and STRIDES, which aim to enhance global health security" style="border-bottom: 1px dotted #007bff !important;">security and improve health outcomes in areas such as HIV, malaria, and maternal and child health. The organization emphasizes a collaborative approach to development, working with local partners to strengthen health systems and ensure effective service delivery.

Job Overview:
The Facilities Associate I position is integral to supporting the operational functions of FHI 36

• This role involves providing essential office services to ensure the smooth running of the organization. The Facilities Associate I will assist in setting up office spaces and conference rooms, manage postal operations, and perform routine office maintenance tasks. The individual will be responsible for maintaining office supplies and equipment, ensuring that office facilities are properly operated and maintained. Additionally, the role includes managing office relocations and supporting procedures for the operation of facilities and equipment in compliance with building codes and safety regulations. The Facilities Associate I will work closely with various teams to ensure that the office environment is conducive to productivity and collaboration, thereby playing a crucial role in the overall success of the organization.

Duties and Responsibilities:
The Facilities Associate I will have a variety of responsibilities including responding to staff requests regarding office furniture and equipment, collaborating with management on space planning and major relocations, serving as the primary contact for external vendors related to construction, office furniture, appliances, and maintenance issues. The role also involves periodic inspections of common areas and offices to identify maintenance and renovation needs, assisting with mail and freight services for both national and international sites, and following procedures for international mail distribution. The Facilities Associate I will order and maintain stock levels of office supplies, manage break room supplies and storage cabinets, and ensure the upkeep of office equipment such as copiers and fax machines. The individual will assist employees with office requests such as furniture arrangements, hanging artwork, and workstation setups, as well as archiving and maintaining documents. Other assigned tasks may also be required as needed.

Required Qualifications:
Candidates for the Facilities Associate I position should possess a strong foundation in administrative support and office management. The role requires clear and professional communication skills, both verbal and written, with the ability to interact positively with clients and staff. The ideal candidate should demonstrate problem-solving abilities and the capacity to work independently while adhering to established policies and procedures. Attention to detail and organizational skills are essential for managing multiple tasks effectively. The position does not require supervisory responsibilities, but the individual will receive instructions for new assignments and report to a supervisor.

Educational Background:
A minimum educational requirement for this position is a Bac +2 degree in logistics, documentation, archiving, or a related field. This educational background provides the necessary knowledge and skills to perform the duties associated with the Facilities Associate I role effectively.

Experience:
Typically, the Facilities Associate I position requires 1 to 3 years of experience in administrative and office support roles. This experience should ideally include exposure to facilities management or related functions, enabling the candidate to handle the responsibilities of the position competently.

Languages:
Fluency in English is mandatory for this role, as the candidate must be able to read, write, and speak clearly and professionally. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders.

Additional Notes:
This position is based in a typical office environment, requiring the ability to spend long hours in front of a computer screen and perform repetitive tasks. The expected hiring salary range for this role is XOF 11,000,000 - 15,000,000 annually for basic salary. FHI 360 considers various factors when determining an offer amount, including relevant years of experience and education, internal equity, market pay, and budget. The organization is committed to equal opportunity and affirmative action, ensuring a non-discriminatory hiring process. FHI 360 also emphasizes safeguarding against abuse and harassment in the workplace, requiring all personnel to adhere to a code of conduct. Employment offers are subject to appropriate screening checks, including reference and criminal record checks.