Finance and Administrative Support for Global Disability Fund

Job Posting Organization:
The United Nations Development Programme (UNDP) operates in approximately 170 countries and territories, employing over 22,000 personnel. Its mission is to assist countries in achieving sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development, and building resilience to crises and shocks. UNDP is committed to upholding UN values, which include prohibiting all forms of harassment, discrimination, and abuse in the workplace, as well as any sexual misconduct in interactions with the populations it serves. This commitment extends to all personnel and partners engaged with UNDP in its operations, including development program work.

Job Overview:
The position of Finance and Administrative Support for the Global Disability Fund (GDF) involves ensuring financial accountability and transparency within the fund's operations. The GDF is a multi-partner trust fund dedicated to advancing disability-inclusive development globally, supporting the implementation of the Convention on the Rights of Persons with Disabilities (CRPD) and the 2030 Agenda for Sustainable Development. The role requires the individual to provide finance, procurement, and programmatic support to implement activities aligned with GDF goals, while also ensuring compliance with organizational standards. The position is crucial for maintaining the operational efficiency of the GDF Secretariat, which operates under its own Strategic Plan and annual work plan approved by its Steering Committee. As the GDF expands its strategic reach and portfolio, the role will also involve monitoring and evaluating its impact, effectiveness, and accountability.

Duties and Responsibilities:

• Ensure proper tracking of the GDF budget to maintain financial accountability and transparency.
• Ensure regular reporting of GDF financial sustainability is available for GDF management.
• Follow up with colleagues in the Integrated Operations Team and Multi-Partner Trust Fund (MPTF) on timely executed payments and other financial issues.
• Provide finance, procurement, and programmatic support to implement activities as per the work plan.
• Support GDF procurement processes, ensuring adherence to compliance guidelines.
• Ensure all payment requests are supported by original and legal documentation.
• Prepare purchase orders and process direct payment requests.
• Manage Quantum E-requisitions and receipts.
• Lead and manage day-to-day administrative activities, including coordinating travel arrangements. 1
• Collaborate with procurement teams to oversee the purchase of supplies and equipment. 1
• Process official mission travel requests and ensure timely follow-up on security" style="border-bottom: 1px dotted #007bff !important;">security clearances. 1
• Liaise with finance, procurement, and human resources units to ensure timely delivery of services. 1
• Ensure proper documentation for GDF Management, audits, and donors is filed according to established document management systems. 1
• Support and maintain robust document control procedures for all reports and financial documents. 1
• Ensure all documentation is audit-ready and accessible. 1
• Support the implementation and reporting of gender-responsive actions.

Required Qualifications:
Candidates must demonstrate strong accountability, adaptability, creativity, judgment, decision-making, planning, organizing, self-management, professionalism, reliability, and attention to detail. The ability to work independently and meet deadlines is essential, along with a collaborative mindset and willingness to support team learning.

Educational Background:
A relevant educational background is required, although specific degrees or certifications are not explicitly mentioned in the job description. Candidates should possess knowledge and skills pertinent to finance, administration, and procurement processes.

Experience:
The position requires a level of experience that includes familiarity with financial management, procurement processes, and administrative support within an organizational context. Previous experience in a similar role, particularly within international organizations or development contexts, would be advantageous.

Languages:
While specific language requirements are not detailed, proficiency in English is likely mandatory given the international nature of the organization. Additional languages may be considered beneficial, especially those relevant to the regions in which the GDF operates.

Additional Notes:
The assignment is to be performed remotely for the UNDP Global Disability Fund unit based in New York. A Volunteer Living Allowance for remote assignments is based on the national entitlements of the country of residence. Full entitlements can be checked at the duty station's website. The complete UN Volunteer Conditions of Service are available online. Applicants with disabilities are highly encouraged to apply.