Business Support Assistant (Security)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 120 countries, assisting more than 115.5 million people each year. The organization is committed to diversity and inclusion, ensuring that all employees have equal opportunities regardless of their background. WFP was awarded the Nobel Peace Prize in 2020 for its efforts in combating hunger and promoting peace.

Job Overview:
The Business Support Assistant (security" style="border-bottom: 1px dotted #007bff !important;">Security) plays a crucial role in delivering a wide range of business support processes and activities specifically related to security operations. This position is vital for facilitating effective service delivery in security compliance, procurement, and management of long-term agreements. The incumbent will work under the direct supervision of the Head of Security or their designate, ensuring that all security-related documentation and requests are accurately drafted and processed. The role involves liaising with both internal and external stakeholders to gather and disseminate information, maintaining accurate records in internal systems, and providing timely updates on security parameters. The Business Support Assistant will also be responsible for managing staff movements, particularly in emergency situations, ensuring compliance with UN rules and minimizing security risks. This position requires strong organizational skills, confidentiality, and the ability to communicate effectively with a diverse range of individuals.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant (Security) include but are not limited to: collating information for reports and documents to support the work of other staff; responding to standard queries and providing accurate guidance; processing and managing routine administrative and financial tasks; maintaining records and databases to ensure information is organized and accessible; maintaining relationships with various individuals to facilitate information sharing; proofreading reports and documentation; contributing to the improvement of business procedures; collecting and analyzing data for quality business information management; providing guidance to junior colleagues; and performing other related duties as required. The role is essential for ensuring the safe and effective management of staff movements, particularly under emergency conditions, and involves authorizing and documenting all movements through security clearances and operational preparations.

Required Qualifications:
Candidates must possess a completion of secondary school education, along with a post-secondary certificate in a related functional area. Additionally, candidates should have at least five years of progressively responsible work experience in general administrative work, preferably within the fields of security, military, police, or private security companies. Strong organizational, client orientation, and communication skills are essential, along with experience in report writing and proficiency in MS Office applications (Word, Excel, PowerPoint). Candidates should also have experience in updating databases and maintaining records accurately and in a timely manner.

Educational Background:
The educational background required for this position includes a completion of secondary school education, with a preference for candidates who have obtained a post-secondary certificate in a relevant functional area. This educational foundation is crucial for understanding the administrative and operational aspects of the role, particularly in the context of security management.

Experience:
The position requires a minimum of five years of progressively responsible work experience in general administrative roles, with a strong preference for candidates who have experience in security-related fields such as military, police, or private security companies. This level of experience is necessary to ensure that the incumbent can effectively manage the complexities of security operations and provide the necessary support to the security unit.

Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Knowledge of the French language is considered an added advantage, as it may enhance communication with a broader range of stakeholders and facilitate collaboration in multilingual environments.

Additional Notes:
This position is full-time and is based in Beirut, Lebanon. The World Food Programme encourages applications from female candidates and individuals with disabilities, promoting a diverse and inclusive work environment. The organization offers an attractive compensation package and invests in the personal and professional development of its employees through various training and mentorship programs. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through the online recruiting system, and candidates are advised to ensure their profiles are complete and accurate before applying.