Warehouse Operations Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 120 countries, assisting more than 115.5 million people each year. The organization was awarded the Nobel Peace Prize in 2020 for its efforts in combating hunger and promoting peace. WFP is committed to diversity and inclusion, ensuring equal employment opportunities for all employees, regardless of race, gender, or background. The organization emphasizes a healthy and inclusive work environment, aligning with its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. WFP invests in the professional development of its employees through various training and mentorship programs, fostering a culture of continuous learning and growth. To learn more about WFP, visit their website at https://www.wfp.org and follow them on social media for updates and news.

Job Overview:
The Warehouse Operations Assistant plays a crucial role in managing the receipt, dispatch, and verification of commodities within WFP's warehouse operations. This position is essential for maximizing the quality of warehouse operations and mitigating losses. The incumbent will support best storage management practices in compliance with WFP warehouse standards and established guidelines. The role also contributes to emergency response efforts within warehouse operations, ensuring effective management of commodities. The Warehouse Operations Assistant will work under the direct supervision of the Logistics Cluster Coordinator and will be responsible for maintaining accurate records of commodity movements, conducting inventory checks, and implementing quality control measures. This position requires a proactive approach to problem-solving and the ability to work collaboratively with warehouse staff to ensure high performance and adherence to WFP standards.

Duties and Responsibilities:
The Warehouse Operations Assistant will be responsible for the following duties:

• Effectively receive and dispatch commodities, including transhipment, ensuring accuracy in physical counts and compliance with established quality standards.
• Prepare, verify, and sign off on warehouse and transport documents, maintaining accurate transaction records for immediate reporting on commodity movements.
• Conduct daily warehouse closing reconciliations and inventory checks to support internal control systems.
• Perform daily inspections of commodities and prepare reports on their quantity and quality, investigating discrepancies and recommending solutions.
• Implement measures to safeguard food and non-food commodities, ensuring quality control in line with WFP procedures.
• Monitor warehouse conditions and take actions to optimize space planning and organization of commodity storage.
• Provide guidance and on-the-job training to warehouse staff to enhance their skills and performance.
• Perform other related duties as required, contributing to the overall efficiency of warehouse operations.

Required Qualifications:
Candidates must possess a completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. The role requires at least four years of progressively responsible experience, including a minimum of one year in warehouse management, inventory management, and data entry. Experience in logistics operations and supply chain management is essential. Candidates should demonstrate strong organizational skills and attention to detail, as well as the ability to work effectively in a team environment.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. A post-secondary certificate in a relevant functional area is considered an asset, as it provides additional knowledge and skills pertinent to warehouse operations and logistics management.

Experience:
The position requires at least four years of progressively responsible experience in warehouse management, inventory management, and data entry. Candidates should have at least one year of experience specifically supporting warehouse operations, which includes managing inventories and understanding logistics operations. This experience is critical for ensuring effective management of commodities and adherence to WFP standards.

Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Knowledge of the French language is considered an added advantage, as it may facilitate communication in diverse operational contexts and enhance collaboration with French-speaking stakeholders.

Additional Notes:
This position is for a duration of one month, and WFP Lebanon encourages applications from female candidates and individuals with disabilities. The organization is committed to providing reasonable accommodations throughout the recruitment process to support individuals with disabilities. The recruitment process is designed to be inclusive, ensuring that candidates from all backgrounds are welcomed and respected. WFP does not charge any fees in connection with the application or recruitment process, and all applications must be submitted through the online recruiting system. Only shortlisted candidates will be contacted for further stages of the recruitment process.