Administrative Coordinator (Part-time Contractual)

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty around the world. The IMF has a diverse workforce of over 2,700 employees from more than 150 countries, and it operates in multiple countries across the globe, providing financial assistance and policy advice to its member countries.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position at the IMF Staff Association is a part-time contractual role that involves providing essential administrative, operational, and logistical support to the Staff Association Committee (SAC) Office. The selected candidate will work under the general direction of the SAC Officers and report to the Senior Administrative Coordinator/Lead. The role is crucial for ensuring the smooth functioning of the SAC Office, supporting routine office processes, and maintaining responsiveness to the needs of SAC members. The candidate is expected to manage various tasks including membership administration, meeting logistics, document management, and communication updates, all while maintaining a high level of organization and attention to detail.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator include: A. Membership & Mailbox Support: Managing SAC membership administration, onboarding processes, and maintaining accurate membership records. Monitoring the SAC shared mailbox, responding to routine inquiries, and escalating sensitive matters as necessary. B. Scheduling, Meetings & Standard Events Logistics: Coordinating scheduling activities, managing calendars, and organizing meeting logistics for SAC events. Preparing agendas and minutes for meetings, and providing logistical support for events such as Town Halls and onboarding sessions. C. Records, Filing & Document Management: Maintaining organized electronic and physical filing systems, supporting document archiving and retrieval, and managing routine document tasks. D. Website & Communications: Updating the SAC website with content changes, assisting in drafting communications, and ensuring adherence to brand templates. E. Office Inventory & Merchandise: Managing office inventory, coordinating supply restocking, and overseeing SAC merchandise distribution. F. Process Improvement & Digital Modernization Support: Assisting in office modernization initiatives, supporting low-code and automation solutions, and maintaining organized SharePoint and Teams workspaces. G. Data Tracking & Reporting: Supporting basic data tracking and reporting for SAC activities, updating predefined reports or dashboards under guidance, and using Microsoft Copilot and M365 tools to enhance efficiency in routine tasks.

Required Qualifications:
The position requires a high school diploma or equivalent, supplemented by a minimum of two years of relevant experience. Candidates with a university degree may not require previous experience. Proficiency in standard office tools such as Outlook, Word, Excel, Teams, and SharePoint is essential. Additionally, candidates must demonstrate strong organizational and time management skills, the ability to handle sensitive information with discretion, and possess clear written and verbal communication skills. Flexibility and a teamwork-oriented mindset are also important for this role.

Educational Background:
Candidates must have completed a high school diploma or equivalent. Those who have completed a university degree may be considered without prior experience. The educational background should ideally include familiarity with administrative processes and office management.

Experience:
The role requires a minimum of two years of relevant experience in an administrative capacity. However, candidates who have completed a university degree may be exempt from this experience requirement. Experience in managing office processes, handling communications, and supporting logistical arrangements is highly beneficial.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF and its operations. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This is a part-time contractual appointment with an expected commitment of approximately 20 hours per week, with flexible arrangements agreed upon with the supervisor. The position is limited to candidates currently residing in the Washington DC metro area. The contract duration is for one year, with the possibility of renewal for up to four years based on performance, budget availability, and ongoing business needs. The IMF is committed to non-discrimination in employment and welcomes requests for reasonable accommodations for disabilities during the selection process.