Grants Specialist

Job Posting Organization:
The Danish Refugee Council (DRC) is recognized as one of the leading humanitarian non-governmental organizations (NGOs) globally. Established to provide assistance and protection to refugees, asylum seekers, internally displaced persons (IDPs), returnees, and vulnerable local populations, DRC operates in over 30 countries. The organization is dedicated to ensuring that those affected by displacement receive adequate support and protection, focusing on their rights and needs. DRC's mission is to promote durable solutions for displaced individuals and communities, advocating for their rights and providing them with the necessary resources to rebuild their lives. With a workforce comprising thousands of employees, DRC is committed to delivering high-quality humanitarian assistance and fostering resilience among affected populations.

Job Overview:
The Grants Specialist position at DRC is a critical role that involves overseeing the grants management for the Venezuela Country Office (CO) portfolio. This position is essential for ensuring compliance with donor regulations and DRC's internal policies. The Grants Specialist will be responsible for effective proposal development, ensuring timely reporting, and maintaining accountability to donors. The role requires close collaboration with various stakeholders, including the Head of Programme, Support Services Managers, Technical Coordinators, and the Senior Management Team. The Grants Specialist will play a pivotal role in managing grants effectively, ensuring that all contractual obligations are met, and that the organization maintains a strong relationship with its donors. This position is not only about managing existing grants but also involves actively participating in new business development, ensuring that the organization is well-positioned to secure funding for its programs.

Duties and Responsibilities:
The Grants Specialist will have a comprehensive set of responsibilities, including but not limited to:

• Daily Grants Management and Administration: Overseeing high-quality contract management, anticipating potential risks, and implementing mitigation strategies. Communicating with donors and preparing necessary documentation for contract modifications. Coordinating grant-related meetings, monitoring progress against timelines, and participating in KPI meetings. Maintaining and updating DRC's Grants Management Card and internal documentation systems to ensure data quality.
• Compliance Monitoring and Quality Assurance: Acting as the focal point for donor compliance, ensuring understanding of contractual obligations, and providing advice on grants management matters. Conducting quality control on contracts before signature and ensuring that all reporting deadlines are met. Troubleshooting gaps in deliverables and leading contract amendments as necessary.
• Reporting and New Business Development: Coordinating training for proposal development and reporting, updating donor mapping, and maintaining communication with donors. Participating in external coordination meetings and supporting the Head of Programme in proposal planning and development. Collaborating with various teams to gather input for proposals and ensuring that all submissions meet quality standards.
• Promoting Diversity, Equity & Inclusion: Displaying respect and care for all employees and participating in ad-hoc tasks as assigned by the Head of Programme.

Required Qualifications:
The ideal candidate for the Grants Specialist position will possess a range of qualifications, including:

• Excellent communication and interpersonal skills, with the ability to build relationships with both internal and external stakeholders.
• A minimum of 3 years of experience in grants management, preferably within an international NGO or donor-funded organization.
• Knowledge and experience in multiple sectors, including protection, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and livelihoods.
• Proficiency in Microsoft Office and relevant software applications.
• Solid experience in compiling donor proposals, modification requests, and reports, with practical experience working with various donors such as UNHCR, SIDA, ECHO, GFFO, VHF, and private foundations.
• A demonstrated ability to prioritize workloads, meet deadlines, and adapt to complex work environments.
• A commitment to humanitarian principles and DRC values.

Educational Background:
Candidates must hold a University Degree in Social Sciences, International Development, or a related field. This educational background is essential for understanding the complexities of humanitarian work and the specific challenges faced by displaced populations.

Experience:
The position requires at least 3 years of relevant experience in grants management, ideally within an international NGO or a donor-funded organization. This experience should encompass a solid understanding of donor regulations and the ability to manage multiple grants simultaneously while ensuring compliance and quality assurance.

Languages:
Fluency in English is essential, encompassing speaking, writing, and reading skills. Additionally, communication skills in Spanish are mandatory, as the role will involve interaction with local stakeholders and partners.

Additional Notes:
The position offers an opportunity to be part of a leading NGO with access to over 1,000 free online trainings and certifications. The contract duration is subject to budget availability, and the salary is classified under Band G2, which is a non-management national contract. The organization fully covers HCM insurance for its employees. The DRC core competencies emphasize achieving excellence, collaboration, taking initiative, effective communication, and demonstrating integrity. The application process requires candidates to upload a cover letter and an updated CV in English or Spanish on the DRC employment platform, with a deadline for applications set for Sunday, April 19 at 11:59 pm Local Time. The start date for the position is scheduled for May 1, 2026.