Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in more than 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster economic cooperation and stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the Real Sector Division of the Statistics Department at the IMF is a critical role that involves coordinating unit operations and maintaining document-tracking systems. The selected candidate will implement administrative processes for the department, support mission and project teams, and interpret Fund policies with sound judgment. This position also includes supervising junior staff and serving as a resource for technical and administrative guidance. The role is integral to ensuring the delivery of technical assistance and surveillance-related outputs in national accounts, price statistics, and sectoral datasets, which requires strong coordination of missions, data flows, and publication processes.

Duties and Responsibilities:
The Administrative Coordinator will be responsible for maintaining records and information, including highly confidential material, and independently responding to requests for general information related to departmental functions and procedures. The candidate will manage tracking systems and databases for operational and administrative activities, including mission pipelines, technical assistance delivery schedules, and country work programs specific to real sector statistics. Additionally, the role involves compiling and analyzing data from administrative databases, drafting standard reports to inform administrative decisions, and monitoring compliance with Fund procedures. The coordinator will provide end-to-end administrative and logistical support for mission and project teams, coordinate department-wide administrative processes, and contribute to the development of procedures that improve workflow efficiency. The candidate will draft, edit, and format correspondence and complex documents in accordance with Fund style, review incoming and outgoing documents, and maintain structured electronic and physical filing systems. Furthermore, the role includes supporting expert and vendor administration, planning and coordinating complex conferences, seminars, and workshops, disseminating Fund administrative policies, and providing administrative support to senior staff while facilitating coordination across STA divisions and with external partners. The candidate will also supervise and train junior staff, assign and review work, and provide technical guidance to support staff in meeting performance expectations.

Required Qualifications:
The minimum qualification for this position is an educational development typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. External candidates must have had at least two of the six required years of experience in a lead role. The candidate should possess strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Proficiency in using various software applications for data management and reporting is essential, along with excellent communication skills to interact with diverse stakeholders.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Additional certifications or training in administrative management, project management, or related fields would be advantageous. Candidates with higher education degrees may be preferred, but the minimum requirement is a high school diploma.

Experience:
The position requires a minimum of six years of relevant experience in administrative roles, with at least two years in a lead role. Experience in a similar international organization or in a role that involves coordination of complex projects and administrative processes is highly desirable. The candidate should demonstrate a proven track record of managing administrative functions and supporting senior staff in a fast-paced environment.

Languages:
Proficiency in English is mandatory, as it is the working language of the IMF. Knowledge of additional languages, particularly those relevant to the IMF's member countries, would be considered a valuable asset and could enhance the candidate's profile.

Additional Notes:
The position is classified under the A05, A06 hiring levels within the IMF. The organization is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination. The IMF welcomes requests for reasonable accommodations for disabilities during the selection process, and information on how to request accommodations will be provided during the application process. The specific deadline date to apply for this job is not specified in the provided information.