Logistics Technical Assistant

Job Posting Organization:
The Norwegian Refugee Council (NRC) is an independent humanitarian organization that was established to provide assistance, protection, and durable solutions to populations affected by displacement. NRC operates in multiple countries worldwide, including Libya, where it focuses on supporting humanitarian operations through robust logistical and administrative systems. The organization is committed to ensuring the timely and efficient delivery of aid in accordance with humanitarian principles and its strategic objectives. NRC has a significant presence in various regions, employing a diverse workforce dedicated to addressing the needs of vulnerable communities.

Job Overview:
The Logistics Technical Assistant position is crucial for supporting the daily logistics functions within the Norwegian Refugee Council's operations in Libya. Based in the Tripoli Area Office, the Assistant will work under the supervision of the Area Manager and receive technical guidance from the Logistics Manager at the Country Office. This role involves implementing logistics activities such as procurement, fleet coordination, asset tracking, and documentation management. The Assistant is expected to ensure that logistics support is delivered in a timely, transparent, and compliant manner, which is essential for effective program delivery. The position requires collaboration with program staff, support staff, drivers, and suppliers to maintain smooth operational workflows and adapt tasks based on operational priorities and workload.

Duties and Responsibilities:
The Logistics Technical Assistant will have a variety of responsibilities that include but are not limited to: planning, monitoring, and coordinating vehicle movements and transport requirements; tracking vehicle maintenance and servicing schedules; maintaining accurate fleet records, including logbooks and fuel consumption; monitoring fleet performance and compliance with safety protocols; providing guidance to drivers on fleet procedures; maintaining organized records of fleet and drivers; updating the asset register; conducting periodic verification of assets; assisting in local procurement processes; maintaining logistics files in an organized manner; preparing periodic reports on fleet usage and asset inventories; and attending relevant training opportunities. The Assistant will also promote the implementation of the SIP CO action plan and perform any other tasks as delegated by the line manager.

Required Qualifications:
Candidates for the Logistics Technical Assistant position should possess a range of qualifications, including 1-3 years of experience working in logistics, preferably within a humanitarian context. They should have previous experience in complex and volatile operational environments and demonstrate results relevant to the responsibilities of the position. Proficiency in written and spoken English is essential, along with strong document management skills and experience in conducting competitive and transparent procurement processes. Candidates should also have good IT skills, particularly in Microsoft Excel and Word, with experience in Microsoft 365 being an advantage.

Educational Background:
While the specific educational background required for the Logistics Technical Assistant position is not explicitly stated, candidates are generally expected to have a relevant degree or equivalent experience in logistics, supply chain management, or a related field. This educational foundation is important for understanding the complexities of logistics operations in humanitarian settings.

Experience:
The position requires candidates to have 1-3 years of relevant experience in logistics, particularly in humanitarian contexts. This experience should include managing stock, fleet, and assets, as well as familiarity with procurement processes and logistics operations in volatile environments. Candidates should also demonstrate the ability to adapt to changing priorities and work effectively under pressure.

Languages:
Proficiency in written and spoken English is mandatory for this position. While not explicitly stated, knowledge of Arabic or other local languages may be considered advantageous, as it could facilitate communication with local suppliers and stakeholders.

Additional Notes:
The Logistics Technical Assistant position is likely to be a full-time role, with responsibilities that may require flexibility in working hours to accommodate operational needs. The position is based in Tripoli, Libya, and may involve coordination with field teams in various locations. The role does not specify financial responsibility but does involve managing logistics resources and ensuring compliance with organizational policies. Candidates should be prepared for the challenges of working in a complex and potentially insecure environment, and they should possess strong planning and communication skills to effectively deliver results.