Human Resource (HR) Assistant

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as part of the UN reform agenda. The organization is dedicated to gender equality and the empowerment of women, working to eliminate discrimination against women and girls. UN Women operates globally, bringing together resources and mandates from four previously distinct parts of the UN system that focused on gender equality and women's empowerment. The organization aims to achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women is committed to creating a diverse and inclusive environment, employing individuals regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. The organization emphasizes mutual respect and has a zero-tolerance policy on conduct incompatible with its aims and objectives, including sexual exploitation and abuse, sexual harassment, and discrimination.

Job Overview:
The Human Resource (HR) Assistant position at UN Women is crucial for providing administrative and logistical support in various HR functions. Under the technical guidance of the Regional HR Business Partner, the HR Assistant will be responsible for supporting recruitment and placement processes, administering benefits and entitlements for staff and local contractors, and managing other HR administrative issues. The role requires a thorough understanding of UN Women’s HR strategies, rules, and regulations, ensuring compliance in all HR-related activities. The HR Assistant will also be involved in performance management and learning and development initiatives, maintaining data integrity in HR databases, and facilitating knowledge sharing globally. This position is vital for ensuring that HR operations run smoothly and effectively within the organization, contributing to the overall mission of promoting gender equality and empowering women.

Duties and Responsibilities:
The HR Assistant will perform a variety of duties, including but not limited to: administering and implementing HR strategies and policies in compliance with UN Women rules; providing general information to management and staff on HR matters; preparing written responses to HR-related queries; processing and drafting correspondence; maintaining files and records; managing leave and record management; processing payments and administering entitlements for international staff; facilitating recruitment processes by drafting job descriptions, screening candidates, and preparing recruitment recommendations; monitoring compliance with performance appraisal reviews; maintaining HR databases and generating reports; organizing training courses and workshops; and liaising with HR headquarters to disseminate information on HR matters. The HR Assistant will also be responsible for ensuring that all HR transactions are accurately recorded and tracked in the Quantum system, facilitating knowledge building and sharing best practices in HR administration.

Required Qualifications:
The position requires a completion of secondary education as a minimum. A Bachelor’s degree in Human Resources, Business Administration, or Public Administration is considered an asset. Candidates must possess strong knowledge of HR administration, processes, and policies, along with the ability to handle confidential information and execute administrative processes effectively. Good quantitative skills and strong IT skills are essential, as well as the ability to produce reports and provide inputs for business process re-engineering.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in HR, Business, or Public Administration being an asset. This educational background is essential for understanding the complexities of human resource management and administration within the context of UN Women’s operations.

Experience:
Candidates should have at least 5 years of relevant experience in office administration and/or human resource management. Experience within the UN system or international organizations is highly desirable. Proficiency in using computers and office software packages, such as MS Word and Excel, is required. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is also desirable, as it will aid in the efficient management of HR processes.

Languages:
Fluency in French is required for this position, as it is essential for communication within the organization and with stakeholders. Knowledge of another official UN language, such as English, Arabic, Chinese, Russian, or Spanish, is considered desirable and would enhance the candidate's ability to engage in a multilingual environment.

Additional Notes:
This position is full-time and may involve working in a dynamic and diverse environment. UN Women is committed to recruiting internationally and nationally, ensuring that all candidates are evaluated based on their qualifications, competence, integrity, and organizational needs. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. It is important for applicants to complete all sections of the application form, as incomplete applications may be disqualified from the recruitment process.