Administrative Officer

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. UNEP's mission is to encourage decision-makers in government, local authorities, and industry to develop and adopt policies, strategies, practices, and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals, and contribute to making trade and environment policies mutually supportive. The organization promotes the development, use, and transfer of policies, technologies, economic instruments, managerial practices, and other tools that assist in environmentally sound decision-making and the building of corresponding activities. UNEP operates globally, with a focus on integrating environmental considerations into the development agenda of various countries.

Job Overview:
The Administrative Officer position is located in the Industry and Economy Division, Administration Unit, at the Nairobi duty station. The incumbent will be responsible for advising and supporting the Heads of Units in the management of resources, including forecasting financial requirements, monitoring budget implementation, and assisting with fundraising and co-financing guidelines. The role also involves leading and coordinating financial and human resources aspects in the preparation and implementation of the programme of work and budget. The Administrative Officer will oversee the preparation and revision of Units projects, monitor financial reporting of implementing partners, and provide expert advice on financial regulations and procedures. Additionally, the position requires general administrative assistance, including developing and implementing procedures, supervising administrative support staff, and analyzing data to identify trends for decision-making.

Duties and Responsibilities:
1) Budget and Finance: Advise and support Heads of Units in resource management, including forecasting financial requirements, monitoring budget implementation, assisting with fundraising, and acting as a focal point for audits. 2) Programme Management: Lead and coordinate financial and human resources aspects in programme preparation and implementation, oversee project preparation and revision, assist staff in monitoring projects, and provide guidance on legal documents and financial instruments. 3) General Administration: Develop and implement administrative procedures, supervise support staff, analyze data for insights, and perform other related duties as required.

Required Qualifications:
Candidates must possess knowledge of administrative, budgetary, financial, and human resources policies and procedures. They should have the ability to apply various United Nations administrative rules and regulations, work independently, and possess analytical skills for research and analysis. Candidates should demonstrate professionalism, accountability, and client orientation in their work.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or a related area is required. A first-level university degree combined with two years of relevant work experience may be accepted in lieu of the advanced degree. Successful completion of degree and non-degree programs in data analytics, business analytics, or data science is desirable.

Experience:
A minimum of five years of progressively responsible experience in fund management of project implementation covering the full project cycle is required. Experience working with the United Nations or similar international organizations is essential, along with a minimum of two years of progressive managerial experience. Desirable experience includes working at the interface of programme and finance functions, using ERP systems for budget monitoring, and process improvement in administrative and financial workflows.

Languages:
English is required for this position, with a minimum proficiency of UN Level II in reading, writing, listening, and speaking. French is desirable, also requiring UN Level II proficiency in the same areas.

Additional Notes:
The appointment is for an initial period of one year and may be subject to extension based on the continued existence of the mandate and availability of funding. The position is a fixed-term appointment limited to the entity, and renewal is contingent upon these factors. The United Nations Secretariat is committed to achieving gender balance and encourages female candidates to apply. Reasonable accommodation for applicants with disabilities may be provided upon request.