Procurement Officer

Job Posting Organization:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Established to address various development challenges, FHI 360 employs experts across multiple fields including health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology. The organization operates in over 70 countries and all U.S. states and territories, showcasing its extensive reach and commitment to global development.

Job Overview:
The Procurement Officer position at FHI 360 is integral to the successful implementation of the EpiC MNCH project, which aims to enhance maternal, neonatal, and child health outcomes in Mozambique. The role involves managing the procurement process from requisition to delivery, ensuring that all goods and services are acquired efficiently and in compliance with applicable laws and organizational policies. The Procurement Officer will be responsible for maintaining procurement trackers, monitoring orders, and ensuring timely delivery of goods and services. This position requires a strong understanding of contractual documents, tenders, and Requests for Proposals (RFPs), as well as the ability to analyze and interpret these documents to ensure compliance with donor regulations and organizational policies. The successful candidate will work closely with project staff and suppliers to foster positive relationships and ensure that procurement processes are transparent and accountable.

Duties and Responsibilities:
The Procurement Officer will lead the procurement process by reviewing and processing purchase requisitions, ensuring timely delivery of goods and services, and participating in supplier selection processes. Key responsibilities include requesting quotations, negotiating competitive pricing and terms, preparing formal procurement documentation, and maintaining accurate procurement records. The officer will conduct negotiations of contracts and agreements, engage with project staff to maintain effective relationships with suppliers, and ensure compliance with audit requirements. Additionally, the Procurement Officer will prepare routine contracts, submit invoices for payment processing, and prepare monthly procurement activity reports. The role also involves reviewing supplier performance and tracking deliveries, as well as liaising with requesters to provide updates on procurement status.

Required Qualifications:
Candidates must possess a Bachelor's degree in business administration, Supply Chain Management, Procurement, or a related field. A professional certification in procurement, such as CIPS, is considered an added advantage. Applicants should have a solid understanding of U.S. Government/DOS rules and regulations, along with experience applying donor procurement requirements. A minimum of 3–5 years of relevant experience in procurement with an INGO or international organization is required. Strong analytical, negotiation, and relationship management skills are essential, as well as excellent written and verbal communication abilities. Proficiency in Microsoft Office applications is also necessary, along with the ability to work independently and manage high-volume workflows under tight deadlines.

Educational Background:
The educational background required for this position includes a Bachelor's degree in business administration, Supply Chain Management, Procurement, or a related field. Candidates with a professional certification in procurement, such as CIPS, will have an advantage in the selection process. This educational foundation is crucial for understanding the complexities of procurement processes and regulations.

Experience:
The position requires candidates to have 3–5 years of relevant experience in procurement, particularly within an international non-governmental organization (INGO) or similar international organization. This experience should encompass a comprehensive understanding of procurement standards, competitive bidding processes, and contract management, which are essential for the successful execution of the role's responsibilities.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of FHI 360's operations. Knowledge of Portuguese may also be beneficial, considering the position is based in Mozambique, where Portuguese is the official language. Familiarity with additional languages could enhance communication with diverse stakeholders.

Additional Notes:
This position is based in Quelimane, Zambezia Province, and may require limited travel within the province as needed. The job is full-time, and the last date for receiving applications is 7 April 202

• FHI 360 is committed to equal opportunity and affirmative action, ensuring that all employment practices are free from discrimination based on various characteristics. The organization emphasizes safeguarding against abuse and harassment in its work environments and requires all personnel to adhere to a code of conduct. Offers of employment will be subject to screening checks, including reference and criminal record checks.