STRIDES Program Administrative Assistant

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, aiming to create a positive impact on communities worldwide. FHI 360 is committed to safeguarding and promoting the welfare of all individuals engaged with its programs, ensuring a safe and respectful environment for all.

Job Overview:
The STRIDES Program Administrative Assistant plays a crucial role in supporting the technical team in project management and implementation activities. This position involves coordinating with various teams within FHI 360, including Program, Finance, Procurement, and Technical teams, to ensure smooth operations and effective project implementation. The Administrative Assistant will handle a variety of administrative tasks, such as organizing events, managing travel logistics, and preparing financial reports. The role requires a proactive approach to ensure that all office functions, including procurement procedures and financial transactions, are executed efficiently and punctually. The position is based in Jakarta, Indonesia, and encourages applications from Indonesian nationals, reflecting FHI 360's commitment to local engagement and empowerment.

Duties and Responsibilities:
The Administrative Assistant will be responsible for a wide range of duties, including but not limited to: providing administrative support to the technical and program staff, which encompasses tasks such as word processing, filing, scheduling, and confirming appointments. The role requires the development and maintenance of a comprehensive electronic and paper filing system to ensure easy access to project documents. The Assistant will liaise with the Operations Team, particularly the Procurement and Finance teams, to facilitate project implementation activities and ensure compliance with Standard Operating Procedures (SOP). Additionally, the Assistant will assist in planning, logistics, and management of meetings, workshops, and training sessions, including taking and disseminating minutes. The role also involves maintaining and distributing project materials, assisting technical team members with routine and ad hoc project reports, coordinating travel authorizations, and monitoring consultant usage to ensure compliance with local regulations. Other duties may be assigned as needed.

Required Qualifications:
Candidates should possess a Bachelor’s degree in business studies, public health, or a related field. A minimum of one year of relevant experience in an administrative role is preferred, particularly with prior exposure to US Government programs. Proficiency in office software such as Word, Excel, and PowerPoint is essential. The ideal candidate must be well-organized, a self-starter with a keen attention to detail, and possess excellent communication skills. A good command of both written and spoken Bahasa Indonesian is mandatory, while proficiency in English is desirable. Candidates should demonstrate sensitivity to cultural differences and an understanding of the political and ethical issues surrounding public health in Indonesia.

Educational Background:
The position requires a Bachelor’s degree in business studies, public health, or a related field. This educational background is essential to ensure that the candidate has the foundational knowledge necessary for effective project management and administrative support within the context of public health initiatives.

Experience:
The ideal candidate should have at least one year of relevant experience in an administrative capacity. Experience working on US Government programs is preferred, as it provides familiarity with the specific requirements and expectations associated with such projects. Candidates should demonstrate a history of managing multiple tasks efficiently and effectively, showcasing their ability to work independently as well as part of a team.

Languages:
Fluency in Bahasa Indonesian is mandatory, as the role requires effective communication with local stakeholders and team members. Good command of English is also desired, as it may be necessary for reporting and communication with international teams.

Additional Notes:
This position is based in Jakarta, Indonesia, and is open to Indonesian nationals. The job is full-time, and candidates should be prepared to travel within the country as needed. FHI 360 is an equal opportunity employer and is committed to safeguarding against abuse, exploitation, and harassment in its work environments. The organization conducts thorough screening checks for all employment offers, including reference checks and criminal record assessments. FHI 360 also emphasizes a healthy work/life balance and offers a competitive benefits package to support the well-being of its workforce.